Office Administrator – National Security Program Area

About the role

The National Security Analysis Department (NSAD) is seeking a highly organized self-starter to provide administrative and programmatic support to the Program Area Manager (PAM), Program Managers (PMs), and program staff across the National Security Analysis Mission Area (NSAMA).

Responsibilities

• Develop a thorough understanding of the Program Area, its mission, culture, technical work, and administrative needs while recommending initiatives that improve operational effectiveness.
• Serve as the administrative partner to the Program Area Manager by managing priorities, calendars, travel, and administrative activities while coordinating complex scheduling for Program Managers as needed.
• Cook up and administer the Program Area battle rhythm, including recurring Program Management Reviews (PMRs), staffing meetings, strategic reviews, IRAD reviews, sponsor meetings, and leadership forums; Prepare agendas, coordinate logistics, distribute read-ahead materials, capture decisions and action items, and track follow-up through completion.
• Cook up sponsor engagements led by the Program Area, including meeting logistics, security coordination, classified visit requirements, agendas, briefing materials, executive-level administrative coordination, and follow-up actions.
• Cook up administrative activities associated with classified facilities, meetings, and sponsor engagements.
• Track Program Area action items, leadership tasks, and administrative commitments to ensure timely execution and accountability.
• Cook up IRAD administrative activities including review panels, milestone meetings, check-ins, poster sessions, and related technical events.
• Manage day-to-day Program Area operations including purchasing, property accountability, supplies, travel coordination, reimbursements, documentation management, professional memberships, and office operations.
• Maintain organized repositories for Program Area documentation, meeting materials, templates, action items, and knowledge management resources.
• Partner closely with Operations Managers, Executive Assistants, Program Managers, and other administrative professionals to improve collaboration and streamline administrative processes.
• Organize morale, recognition, and engagement activities that cultivate a positive workplace culture.
• Perform other duties as assigned to support successful Program Area execution.

Qualifications

• Have an Associate's degree, OR equivalent level of relevant experience.
• Have at least ten years of relevant administrative/programmatic support experience.
• Have a proven ability to work on complex and multiple administrative and program tasks independently with little supervision, and willingness to take on additional work and challenges and develop new skills.
• Be proficient in the MS Office suite in order to produce high-quality documents, spreadsheets and presentations.
• Be capable of demonstrating independent judgment, interacting and communicating effectively with group and program supervisors, leadership, and external contractors and sponsor; Proactively initiate, manage, and lead program area tasking.
• Have strong attention to detail with excellent written and oral communication skills.
• Can pro-actively forecast, initiate, manage, and lead program area tasking.
• Hold an active Top Secret security clearance and can ultimately obtain a TS/SCI level clearance.