Office Administrator Intern

About the role

Join VisitorsCoverage, one of Silicon Valley's most successful InsurTech companies, certified as a Great Place to Work®! We're looking for an eager and motivated Office Administrator Intern to join our team and gain hands-on experience in a fast-paced, professional environment.

Responsibilities

• Provide organized, timely, and detail-oriented support for daily office administrative and clerical functions across the company
• Deliver professional, friendly, and responsive assistance to employees, clients, candidates, and visitors while maintaining a positive, can-do attitude
• Maintain organized office systems and shared spaces, including files, storage areas, kitchen facilities, conference rooms, and office boards to ensure the workplace remains clean, functional, and up to date
• Monitor and maintain office inventory by tracking stock levels, ordering supplies, organizing storage areas, rotating pantry items, and ensuring shared spaces remain clean and well stocked
• Support daily mail and package operations, including shipping coordination, deliveries, outgoing mail, and occasional administrative errands (e.g., FedEx, post office, etc.)
• Cookordination with property management and external vendors regarding maintenance requests, office repairs, and facility-related follow-ups
• Aid in planning and coordinating employee events, lunches, celebrations, and outings, including vendor coordination, scheduling, logistics, communications, and on-site support
• Assist with onboarding and offboarding processes by preparing equipment, coordinating system access, updating records, and assisting with employee setup and separation logistics
• Provide first-level IT and equipment support, including device setup, hardware inventory tracking, basic troubleshooting, and coordination with external IT vendors as needed
• Assist with insurance licensing administration and renewals through Sircon and NIPR by processing updates, maintaining records, and supporting process documentation efforts
• Conduct online and offline research assignments and assist with special projects as requested by HR and/or executive leadership
• Occasionally provide administrative support to the CEO and leadership team, including timely follow-ups, coordination, and operational assistance

Requirements

• Strong organizational and multitasking skills with a willingness to learn and take initiative
• Punctual, detail-oriented, dependable, and proactive with a positive can-do attitude
• Clear written and verbal communication skills with a professional and collaborative approach
• Comfortable using computers and office technology; familiarity with Google Workspace and basic internet tools
• Basic technical aptitude with interest in learning IT and help desk support
• Tech-savvy with eagerness to learn new systems, tools, and software applications

Qualifications & Requirements

• Some prior experience in an office, administrative, or customer-facing role preferred
• Ability to work a flexible, part-time, hourly-based schedule
• Must be able to work in-office Monday through Thursday
• Must be legally authorized to work in the U.S
• Valid driver's license and clean driving record
• Minimum high school diploma is required
• College coursework completed or degree in progress