Office Administrator I

General Summary

This is an entry level position responsible for assisting and supporting the Business Manager and/or Office Manager in performing multiple administrative functions to ensure efficient, cost effective and professional office operations. This position offers a hybrid schedule of four (4) days per week in the Kennewick office and one (1) day remote after an initial training period.

Essential Job Accountabilities

• Responsible for assisting in day-to-day administrative and basic accounting functions of the business unit to ensure accurate, efficient and timely processes.
  • Aid with various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements.
  • Provide accurate and timely communication to the Business Manager and/or Office Manager on relevant issues to ensure key information is disseminated.
  • Assist field operations with informational inquiries to ensure productive work environment.
  • Aid with large job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness.
  • Aid with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements.
  • Aid other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating, Construction and Construction Materials to ensure efficiency and accuracy of office needs.
  • Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment.
  • Depending on work location, provide business development support, as needed, for communicating with customers (mailings/ faxes/ invitations, etc.).

Education

A high school diploma or equivalent required. Work Experience 0-2 years of administrative and office experience.

Knowledge, Skills, And Abilities

• Detail knowledge of company operations, organizational procedures, and personnel.
• Proficient on spreadsheet and word processing applications, i.e. Word and Excel.
• Demonstrate ethical and professional business practices.
• Effective verbal and written communications skills.
• Ability to work independently.
• Ability to work well under pressure.
• Ability to problem-solve.
• Ability to handle multiple tasks and respond with a sense of urgency as required.
• Detail oriented and excellent organizational skills.
• JD Edwards World/One World. 10 key by touch. JWS Material Billings System (preferred).

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds.

Additional Requirements/Skills

• Ability to abide by Granite’s Code of Conduct on a daily basis.
• Team player.

About Granite Construction Incorporated

Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite is a Drug-Free Workplace and Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, or any other protected characteristic. We consider qualified applicants with arrest and conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Notice to Staffing Agencies

Granite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Granite will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.

Employment Eligibility Verification

Granite Construction, Inc. is an E-Verify employer. Please visit https://www.dhs.gov/e-verify for more information.