Office Administrator I

Granite Construction · Santa Clara, CA · 1 wk ago

Administrative$51k–$76k/yrFull-time

About the role

This is an entry level position responsible for assisting and supporting the Business Manager and/or Office Manager in performing multiple administrative functions to ensure efficient, cost effective and professional office operations.

Responsibilities

Assist in day-to-day administrative and basic accounting functions of the business unit to ensure accurate, efficient and timely processes.
Aid with various daily, weekly and monthly administrative functions and process all or some of the following: payroll, accounts payable, accounts receivable, contracts, material billings, equipment reporting, fuel reconciliation, petty cash, purchasing card reconciliation and document control to ensure accuracy and timely completion in accordance with established procedures and compliance with Company policy, General Accepted Accounting Principles and Sarbanes-Oxley requirements.
Provide accurate and timely communication to the Business Manager and/or Office Manager on relevant issues to ensure key information is disseminated.
Assist field operations with informational inquiries to ensure productive work environment.
Aid with large job set ups, contract billings and A/R collections to ensure accuracy, timeliness and cost effectiveness.
Aid with internal audits and self-audits of all business functions to ensure that established internal controls are followed to maintain compliance with Granite’s policies and procedures, including all Sarbanes-Oxley requirements.
Aid other functional leaders with administrative functions including Human Resources, Equipment, Safety, Estimating, Construction and Construction Materials to ensure efficiency and accuracy of office needs.
Provide purchasing/ shipping/ receiving support, for field operations as needed to ensure productive work environment.
Depending on work location, provide business development support, as needed, for communicating with customers (mailings/ faxes/ invitations, etc.).

Requirements

High School diploma or equivalent required.
0-2 years of administrative and office experience.
Proficient on spreadsheet and word processing applications, i.e. Word and Excel.
Detailed knowledge of company operations, organizational procedures, and personnel.
Ethical and professional business practices.
Effective verbal and written communications skills.
Ability to work independently.
Ability to work well under pressure.
Ability to problem-solve.
Ability to handle multiple tasks and respond with a sense of urgency as required.
Detail oriented and excellent organizational skills.
JD Edwards World/One World. 10 key by touch.
JWS Material Billings System (preferred).

Qualifications

Knowledge of General Accepted Accounting Principles and Sarbanes-Oxley requirements.
Ability to use JD Edwards World/One World and JWS Material Billings System.

Skills

Proficiency in spreadsheet and word processing applications.
Strong organizational and communication skills.
Problem-solving and multitasking abilities.
Attention to detail.

Benefits

At a Glance: Building tomorrow starts with you, and Granite knows that you can excel only if we support you in and out of the workplace. That is why we offer a broad benefits package that includes paid holidays, sick leave, medical, dental, vision, life insurance, disability insurance, flexible spending plans, as well as special programs for musculoskeletal health, mental wellness, and more.

Pay

$50,832.00 - $76,247.00 Base Salary Range

Schedule

Not specified