Office Administrator - Heavy Civil Construction with AIS Infrastructure

AIS Infrastructure Group consists of four heavy civil construction companies specializing in infrastructure improvement, heavy civil construction, and site development for government, state agencies, and private enterprise across the United States. Projects include highways, bridges, DOT work, power plants, dams, reservoirs, underground utilities, and more. The group is committed to delivering safe, reliable solutions and superior service while adhering to high safety standards.

About the role

The Office Administrator provides administrative support and coordination for AIS Infrastructure projects, ensuring smooth start-up and execution of construction and industrial services projects. This role primarily operates from a trailer office on construction sites and requires strict adherence to safety standards and protocols.

Responsibilities

• Coordinate and schedule meetings, appointments, and project-related activities.
• Assist with the preparation, editing, and distribution of project documentation and reports.
• Maintain and organize project files, records, and documentation in both physical and electronic formats.
• Work closely with local and state agencies to handle permitting, registering bonds, and related tasks.
• Prepare and process project-related invoices, purchase orders, and expense reports.
• Assist with project logistics, including equipment and material procurement and coordination.

Requirements

• Must have a valid driver’s license.
• Proficiency in office administration and procedures.
• Familiarity with tools, equipment, or software used in the construction and industrial services industry.
• Excellent organizational, time management, communication, and coordination skills.
• Strong attention to detail and accuracy.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), project management software, and document management systems.
• Ability to prioritize and multitask in a fast-paced environment and adapt to new software or technology platforms.
• Problem-solving and critical thinking abilities.
• Ability to work independently and collaboratively within a team.

Qualifications

• High school diploma or equivalent (associate degree preferred).
• 2+ years of experience in an administrative support role in construction or industrial services (heavy civil construction experience is a plus).
• Experience in client management or customer service is a plus.

Benefits

• Medical, Dental, and Vision coverage.
• 401k with discretionary company match and 100% immediate vesting.
• Company-paid life and AD&D policy (voluntary buy-up options available).
• Short- and long-term disability coverage.
• Paid Time Off (PTO) and paid holidays.
• Additional benefits available.