Office Administrator - Contract

About the role

We are CARIAD, an automotive software development team within the Volkswagen Group. Our mission is to make the automotive experience safer, more sustainable, more comfortable, more digital, and more fun. We’re building the leading tech stack for the automotive industry and creating a unified software platform for over 10 million new vehicles per year. As an Office Administrator [Contract], you’ll play a crucial role in ensuring smooth daily operations by providing administrative support and managing front desk responsibilities in a collaborative and dynamic environment, interacting with executive-level professionals on a regular basis.

Responsibilities

• Greet and welcome visitors in a courteous and professional manner.
• Manage incoming calls, redirecting them appropriately, and taking accurate messages when necessary.
• Maintain a tidy and organized reception area, ensuring it reflects our company's professional image.
• Handle incoming and outgoing mail and deliveries.
• Provide administrative support to executives and other team members as needed, including managing calendars, scheduling appointments, and coordinating meetings.
• Prepare and modify documents including correspondence, reports, presentations, and spreadsheets.
• Maintain electronic and hard copy filing systems.
• Act as a liaison between internal departments and external contacts.
• Communicate effectively with clients, vendors, and other stakeholders.
• Assist in the coordination of office events, meetings, and conferences.

Requirements

• Proven experience as an administrative assistant, receptionist, or similar role.
• Excellent verbal and written communication skills.
• Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management skills.
• Ability to prioritize tasks and work independently with minimal supervision.
• Professional demeanor with the ability to maintain confidentiality.
• Experience working in a modern office environment preferred.
• Bachelor's degree or relevant certification is a plus.

Pay

In Mountain View, CA, the hourly range for this contract position is $30 - $40/hr, dependent on factors such as geographical differentials, credentials or certifications, industry-based experience, qualification, and training.

Schedule

This is a contract position with typical office hours of 8:00 AM to 5:00 PM.