Office Administrator - College of Arts and Sciences (CS26-276)

About the role

Provides administrative support to faculty and staff in assigned units and triages complex inquiries. Serves as the primary point of contact for new faculty acclimation, oversees onboarding for new staff, and prepares and routes contracts and job change requests for faculty, graduate teaching assistants, and guest artists and scholars.

Responsibilities

• Coordinates lodging, parking, and university support for guest artists and scholars.
• Uses a procurement card to purchase supplies and handles related accounting processes for high-volume purchases.
• Hires, trains, evaluates, disciplines, and terminates student workers in department offices; reviews for accuracy and policy compliance.
• Reviews payroll certifications for accuracy and approves or disputes based on received information.
• Provides administrative support to assigned unit committees and works closely to ensure needs are met.
• Manages complex scheduling for interviewees and ensures search committees have necessary materials and hiring information.
• Supports scholarships and awards processes by communicating with department committees, recipients, and other units.
• Provides support for special projects, licensing, and accreditation.
• Works with deans and directors to create and maintain requested reports and materials.
• Assists with special events such as guest lectures and productions.