Office Administrator

Make an Impact with Healthcare Technology Jobs That Matter The Office Administrator covers a wide range of HR and office administrative functions. This role will support the back-office functions of the People & Organization team in North America, provide office administrative functions critical to the smooth operations of the North American Headquarters and Technology Center, as well as assist with travel and expense reporting. Responsibilities Make an impact Provides a high-level of customer service to employees, as well as to external guests and customersResponsible for supporting the day-to-day operations of the P&O function and ensuring employee records, HR processes, and compliance activities are handled accurately and efficiently.Ensure data accuracy and confidentiality of employee information.Prepare new hire paperwork and employment documentsSchedule interviews and coordinate candidate communicationsTrack required training and certificationsSchedule meetings, training sessions, and HR eventsGreet and direct guests and employeesReceive and distribute deliveriesMaintain and operate mail meterPost outgoing mailFacilitate office supply and maintenance requestsManage meeting room set-up, including catering deliveries, clean up after meetingsPerform weekly and monthly employee/loaner badge auditAs requested, run badge reports for our office locationsFirst Aid Kit AuditAssist with catering for new hire lunches, meetings and department requestsMaintain kitchen/lunchroom and small kitchen areas in office, keep tidy and ensure there are standard items available for restockMaintain security by following proceduresParticipate in planning and execution of evacuation proceduresSupport employee events as neededAssist P&O team with project work when neededAct as backup for corporate Travel Manager, book employee, new hire and candidate travel as requested.Monitor and validate expense reportsMonitor traveler compliance, including identifying and making recommendations to address non-compliant travelers and unenforced policiesAssist with immigration requests, visa assistance for recruiters and travel managerPerform other duties, as assigned. Application Requirements What you need to succeed High School Diploma or equivalent2+ years of customer service experienceProfessional and friendly attitudeUse discretion and maintain confidentiality regarding sensitive dataAttention to detail and strong organizational skillsWillingness to help others when requestedKnowledge of MS Office SuiteStrong written and verbal communication skillsAbility to be resourceful and proactive when issues ariseExcellent organizational skillsMultitasking and time-management skills, with ability to prioritizePunctual with strong attendance history Desirable, but not Essential: Hands-on experience with office equipment; printers, coffee brewers, etc.Experience with Concur and SAP a plus Salary range for this position is $45,000 - $53,000. Salary will be commensurate with experience and skillset. We offer a comprehensive benefits package including medical / dental / vision insurance, tuition reimbursement, disability, 401k matching (up to 8%). Great Team Spirit Grow with Us! Latest Technology Equal Opportunity Employer Swisslog Healthcare is an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, status as a protected veteran, or any other applicable status protected by federal, state or local law. Swisslog’s FMLA policy can be found at: http://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdf Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. If you require reasonable accommodation to complete the application or to perform your job, please contact Human Resources at jobs.healthcare.us@swisslog-healthcare.com Our Vision: Lead Change for Better Care Swisslog Healthcare empowers hospitals and healthcare facilities with advanced pharmacy and transport automation solutions that streamline medication management and support clinical workflows. With over 1,200 dedicated employees serving more than 3,500 health facilities worldwide, we’re committed to improving patient safety and giving healthcare professionals more time for what matters most: caring for patients. Join us in shaping the future of healthcare.