Office Administrator & Billing Specialist

We need to output HTML fragment with sections: h3 headings for sections present: About the role? Actually description includes responsibilities, essential skills, additional skills & qualifications, pay and benefits, workplace type, application deadline, about Aston Carter (but that's boilerplate? It's about the company, maybe we keep as "About the company"? The instruction: Use h3 for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We should include sections only when posting has real specific content. We have responsibilities list, essential skills (skills), additional skills & qualifications (maybe qualifications), pay and benefits (pay and benefits), workplace type (schedule? Actually workplace type is location and onsite). Application deadline maybe not needed as heading? Could be included as a short paragraph. The "About Aston Carter" is company description; could be considered "About the company" but not required. Might be considered boilerplate? It's not navigation/legal/EEO, but it's generic company description. The instruction says remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The "About Aston Carter" is not those, but it's generic fluff. Might be okay to keep as a section "About the company". However they gave examples of headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. So we could map: Responsibilities (h3), Skills (h3) for essential skills, Qualifications (h3) for additional skills & qualifications, Pay and Benefits (maybe combine Pay and Benefits as separate? They said use h3 for Pay, Benefits, Schedule. But we can combine? Probably better to have Pay and Benefits separate headings if content exists. Pay range given, benefits listed. So we can have

Pay

with pay range, and

Benefits

with list. Schedule? Not given; we have workplace type (fully onsite) and location. Could treat as Schedule? Not exactly. Could omit Schedule section if no schedule info. Could include Workplace Type as maybe not a standard heading; but we could put under a

maybe. The instruction: Prefer a few substantive sections over many thin ones. So maybe combine Pay and Benefits into one section? But they gave separate examples. However we can decide to have Pay and Benefits separate if content is substantive. We have both. We need to not repeat job title as heading. So no h2 for title. We need to wrap content in appropriate tags:

,

• ,

  . We must not include markdown fences. Let's extract responsibilities list: each line starts with a verb. We'll put each as

• . Essential Skills list: numbered 1-... We'll put as
• . Additional Skills & Qualifications: bullet list? It's sentences separated by periods. We'll treat each as
• . Pay: "$20.00 - $22.00/hr." plus note about factors. We'll put that in

  . Benefits: list items after "If eligible, the benefits available for this temporary role may include the following:" then list. We'll put each as

• . Workplace Type: "This is a fully onsite position in Hampton,VA." We'll put as

  . Application Deadline: "This position is anticipated to close on Oct 6, 2026." Could be

  . About Aston Carter: Could be

  but maybe we drop as boilerplate? It's not EEO etc. It's generic company description but maybe we keep as "About the company". However instruction: remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. This is not those. It's okay to keep. But we might consider it as "About the company" heading. However they didn't list that as example but we could still use h3. But they said use h3 for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). The e.g. suggests those are examples, not exhaustive. So we could add About the company. But to keep few sections, maybe we omit About Aston Carter as it's not crucial. However they said preserve ALL substantive information; do NOT invent or summarize away detail. So we must keep that info. So we need to include it somewhere. Could be a

  under a heading "About the company". That's substantive. Thus final HTML:

  Responsibilities

  • ... each

  Skills

  • ... essential skills

  Qualifications

  • ... additional skills & qualifications

  Pay

  $20.00 - $22.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

  Benefits

  • Medical, dental & vision
  • Critical Illness, Accident, and Hospital
  • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
  • Life Insurance (Voluntary Life & AD&D for the employee and dependents)
  • Short and long-term disability
  • Health Spending Account (HSA)
  • Transportation benefits
  • Employee Assistance Program
  • Time Off/Leave (PTO, Vacation or Sick Leave)

  Workplace Type

  This is a fully onsite position in Hampton, VA.

  Application Deadline

  This position is anticipated to close on Oct 6, 2026.

  About the Company

  Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

  But note: The last paragraph includes EEO etc. The instruction says remove EEO/equal-opportunity/scam-warning boilerplate. That includes the equal opportunity employer statement and the San Francisco Fair Chance, Massachusetts Lie Detector, AI use. Those are boilerplate legal statements. So we should remove those. Also the "If you would like to request a reasonable accommodation..." is also accommodation request, maybe considered EEO? It's about disability accommodation; could be considered EEO-related. Likely we should remove that as well. The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we need to strip out all that legal EEO stuff. So the About Aston Carter paragraph should be trimmed to just the descriptive part about the company, without the EEO statements. Let's extract: "Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service." That's the substantive part. The rest is EEO etc. So we will keep only that. Thus About the Company section will have that paragraph. Now ensure we didn't include any duplicated lines. Also we need to not include the "Contact Me: Kaitland Clawson..." etc. That's application instructions; remove. Also remove "Job Type & Location" maybe we captured workplace type. The line "Job Type & Location This is a Contract to Hire position based out of Hampton, VA." We have contract to hire? Not captured. Should we include job type? The instruction: include sections only when posting has real specific content. Job type (Contract to Hire) is specific. Could be included under a heading maybe "Job Type". But they didn't list Job Type as example heading; but we could add a

  maybe. However we already have Workplace Type (onsite). The job type (Contract to Hire) is also specific. We could include it in a

  under Workplace Type or separate heading. Since they said prefer few substantive sections over many thin ones, we could combine job type and location into Workplace Type paragraph: "This is a Contract to Hire, fully onsite position based out of Hampton, VA." That captures both. Thus adjust Workplace Type paragraph accordingly. Now ensure we didn't miss any responsibilities: list them all. Let's list responsibilities from text: - Answer incoming calls and general office phone lines in a professional and courteous manner. - Serve as the primary contact for the service driver base phone, responding promptly to driver needs and questions. - Respond to customer inquiries regarding services, rentals, billing, and scheduling, providing clear and accurate information. - Take credit card payments by phone and email in accordance with established company procedures and security standards. - Perform daily billing activities and ensure all service tickets are closed when routes return. - Enter check payments into NetSuite accurately and in a timely manner. - Open, sort, scan, and distribute office mail to the appropriate recipients. - Print and process customer account statements to support ongoing billing and collections activities. - Assist with collections on past-due accounts by following company guidelines and maintaining professional communication. - Support toilet route administration and coordinate closely with operations staff to keep route information current. - Maintain accurate records related to routes, rentals, and services, and organize and file daily delivery and pickup tickets. - Prepare quotes for sanitation rentals and services based on customer needs and company standards. - Print daily rental contracts for outgoing units to ensure drivers have complete and correct documentation. - Prepare and submit required paperwork for driver badge access to military bases and Newport News Shipyard. - Track badge requests and coordinate follow-ups to ensure uninterrupted driver access to required facilities. - Communicate regularly with operations staff to ensure all documentation and billing requirements are complete and aligned. - Perform other administrative duties as assigned to support