Office Administrator

Roles & Responsibilities

• Welcome guests
• Maintain office supplies
• Cordination of incoming and outgoing mail
• Coordinate and execute office events
• Adhere to and preserve confidentiality standards
• Open and close the front lobby
• Maintain appearance and supplies for front lobby and all conference rooms
• Use technology to perform duties such as typing letters, memos or correspondence, and Internet research
• Perform administrative duties including copies, faxes, letter, and document scanning
• Serve as the central communication point for staff, delivering essential updates related to Operations, Administration, and Facilities
• Fold/stuff invoices and statements for mailing
• Process daily bank deposit
• Update Intranet with weather-related closures
• Maintain the break room/kitchen area, including loading and emptying the dishwasher as needed and stocking kitchen supplies
• Order snacks/beverages/cleaning and office supplies as needed
• Track expenses for monthly reconciliation/budget recording
• Setup of new clients
• Logging in/out of client documents for pick-up
• Prepare FedEx/UPS shipments, certified mail, and track deliveries
• Open or distribute incoming mail to appropriate parties
• Processing Certified Mail receipts

Requirements

• Minimum of a High School Diploma
• 4 years related experience or equivalent combination of education and experience
• Proficient in the use of MS Office applications
• Possesses a prominent level of integrity and ability to respect confidentiality
• Excellent verbal and written communication skills
• Ability to handle multiple tasks simultaneously
• Good knowledge of firm policies and procedures
• Enthusiastic and self-motivated

Benefits & Perks

• Competitive Compensation & Rewards: Market-competitive salary with performance-based bonuses
• Retirement savings plan with a 401(k) & profit-sharing plan
• Comprehensive Health & Wellness: Health, dental, and vision insurance
• Wellness programs and employee assistance programs (EAP)
• Paid parental leave and family support
• Professional Development: Learning and development opportunities. Tuition reimbursement. CPA exam support, certification reimbursements, and mentorship programs
• Internal promotions and career pathing opportunities
• Work-Life Balance: Generous paid time off (PTO) and holidays
• Flexible work arrangements (hybrid/remote options available)
• Engaging Work Culture: Collaborative and inclusive work environment. Employee resource groups and diversity initiatives. Social events, team-building activities, and volunteer opportunities