Office Administrator

About the role

We are looking for a dedicated and organized Front Office Administrator with keen attention to detail to join our Houston office team. Founded in 2007, Ward Getz & Associates LLC (WGA) is a Texas-based professional consulting firm that has steadily grown in a competitive market by consistently delivering exceptional quality and service. Our success is rooted in the belief that creative design drives successful projects and that strong collaborative relationships with municipalities, permitting authorities, and local and state agencies lead to tangible results throughout the development process. Our diverse project experience spans industrial, commercial, large mixed-use developments, hospitality, healthcare, education, municipal infrastructure, and both multifamily and single-family residential projects. From preliminary feasibility studies to full scale design, we are committed to providing value through innovative and cost-effective solutions tailored to each project's unique needs. With five established offices across Texas in Houston, The Woodlands, College Station, Austin, and San Antonio, and with remote team members located throughout the United States, WGA continues to expand its reach while maintaining a strong local presence.

Responsibilities

• Receive and screen phone calls and redirect them when appropriate
• Manage and maintain schedules, including scheduling travel, conferences, restaurant reservations, making appointments, and making changes to appointments
• Handle confidential documents ensuring they remain secure
• Run work-related errands
• Help maintain accurate and up-to-date files, records, and documentation
• Provide clerical support to departments
• Assist with planning and execution organization-wide meetings, employee recognition events, and other celebrations
• Welcome and provide general support to visitors
• Handle requests and queries from Partners
• Other duties as assigned by management

Qualifications

• 2+ years’ experience of administrative support or executive assistance
• Proficiency in Microsoft Office
• Excellent time management skills and ability to prioritize work
• Excellent organization skills, attention to detail, problem solving abilities
• Integrity and confidentiality
• Must be able to read, write, speak and understand the English language clearly both orally and in writing
• Able to manage multiple projects concurrently
• Notary Public preferred (or ability to obtain once employed)