Office Administrator

Key Responsibilities

• Provide administrative support to the Legal, Finance, Human Resources, and Commercial teams.
• Cook up calendars, meetings, conference rooms, and meeting logistics.
• Arrange domestic and international travel, including flights, hotels, ground transportation, and travel itineraries.
• Prepare, submit, and reconcile expense reports in accordance with company policies.
• Prepare, edit, and format correspondence, presentations, reports, meeting materials, and other business documents.
• Cook up logistics for company-wide meetings, and special events.
• Aid with scheduling and administrative support for internal and external meetings.
• Assist with data entry, filing, recordkeeping, and maintaining organized electronic and physical documentation.
• Manage confidential information with discretion and professionalism.

Office Administration & Workplace Operations

• Serve as the first point of contact for employees, visitors, vendors, candidates, and guests.
• Manage daily office operations, including office supplies, equipment, inventory, mail distribution, shipping, and workplace organization.
• Cook up with building management and service providers regarding maintenance requests, repairs, cleaning services, security, and other facility-related needs.
• Manage vendor relationships and ensure timely delivery of workplace services and supplies.
• Oversee conference room scheduling, visitor coordination, and office space utilization.
• Process office invoices and coordinate vendor payments, as appropriate.
• Partner with Human Resources and Information Technology to support employee onboarding and offboarding activities, including workspace preparation and office logistics.
• Maintain office safety, security, and compliance standards.
• Manage incoming phone calls, general office communications, and shared departmental mailboxes.
• Cook up office shipments, mail distribution, and package deliveries.

Employee Experience & Events

• Assist with planning and coordinating employee events, recognition programs, office celebrations, team meetings, lunches, company gatherings, and other employee engagement initiatives.
• Cook up meeting logistics, catering, room setup, and audiovisual needs for meetings, training sessions, and company events.
• Support new hire onboarding activities and help create a positive experience.
• Gather feedback and identify opportunities to enhance workplace culture and employee engagement.
• Help maintain a professional, organized, and welcoming office environment.

Operational Support

• Cook up with Human Resources, Finance, Information Technology, Legal, Commercial, and other departments to support daily business operations.
• Develop and maintain organized office procedures and administrative processes.
• Identify opportunities to improve office efficiency and administrative workflows.
• Perform other duties as assigned.