Office Administrator

Responsibilities

• Oversee daily office administrative functions including receiving guests, mail and packages, facilitating staff lunches, receiving/routing phone calls, and assisting with the administration of the corporate phone system.
• Ensure that office supplies are appropriately stocked, including sourcing and procuring office and kitchen supplies.
• Provide administrative support to the HR department by scheduling interviews, booking travel for candidates, and helping with planning, purchasing, and execution of staff events.
• Serve as lead Purchaser. Place orders upon request for general office and lab/technical supplies. Partner with Accounting to set up vendors and maintain audit-ready records.
• Cookinate with senior management to plan, coordinate, and administer quarterly Senior Leadership Team (SLT) meetings, including agenda development, catering, and travel logistics.
• Assist executive team and visitors by facilitating correspondence and booking of flight, lodging, and meals.
• Primary responsibility for maintaining clean and orderly administrative and common spaces (kitchen/lunchroom, reception, and conference rooms).
• Maintain and administer the THX Account License Database, including regularly updating user records, tracking license availability and usage, and accurately assigning or reassigning software licenses to employees based on role and business needs.
• Cookordinate with Facilities Coordinator to track and address facilities-related requests and troubleshooting.
• Perform additional administrative tasks and assist with special projects as needed.

Qualifications

• Bachelor’s degree preferred; candidates with significant relevant work experience in lieu of a degree will be considered.
• 2-4 years of experience as an Office Administrator, Administrative Assistant, or similar role.
• Demonstrated commitment to promoting positive, healthy corporate culture and environment.
• Excellent communication and interpersonal skills required.
• Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Hightly organized with strong attention to detail, and multitasking and prioritization skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Basic IT troubleshooting abilities and familiarity with office equipment and printers preferred.
• Experience with desktop publishing and/or graphic design preferred.
• Experience managing a corporate phone system preferred.

Compensation Range

$50,000 – $66,000 annually, based on qualifications and level.

Position Location

Full-time On-site at Theradaptive corporate headquarters and laboratory in Frederick, MD.