Office Administrator

Purpose of Position

The Office Administrator is responsible for the supervision of the Administrative Assistant II and other departmental support staff. Perform duties related to hiring, budgeting, fund management, purchasing, and complex level decisions exercising initiative and independent judgment. Stays abreast of all UTA policies and procedures in order to serve as backup to any staff member and train new members.

Essential Functions

• Manages the administrative staff for the department; plans, directs, delegates and reviews work of the team; ensures staff provides quality and consistent support to department.
• Makes decisions relative to office operations; analyzes internal processes and recommends/implements procedural changes to improve operations of the department.
• Monitors changes to determine effectiveness.
• Manages the processing of forms for various personnel actions (i.e., recruitment, appointments, salary changes, position changes, leave requests, terminations, etc.) in PeopleAdmin or PeopleSoft (UT Share).
• May perform one or more of the following or similar duties: arrange meetings/conferences and workshops, compile reports, act as timekeeper, approve departmental purchases, reconcile Procards, etc.
• Performs other duties as assigned

Required Qualifications

• Associate's degree in business, or a related field of study and five (5) years of high-level administrative support including at least two years of employee supervision
• OR seven (7) years of an equivalent combination of education and experience.

Preferred Qualifications

• Bachelor's degree in business, or a relevant field of study.
• Experience with department budgets.
• Experience processing basic financial transactions.
• Experience with PeopleSoft.
• Experience with University of Texas at Arlington policies and procedures.

Knowledge, Skills & Abilities

• Excellent written and oral communication skills.
• Ability to multitask.
• Ability to efficiently and interact with faculty and staff members; must possess excellent organizational and document handling skills; must be detail-oriented with accuracy in typing and spelling.
• Ability to utilize Microsoft Office Suite.
• Knowledge to utilize Adobe Suites
• Knowledge of standard office practices and procedures.
• Ability to maintain accurate records.
• Ability to manage time effectively and prioritize work.

Work Schedule

Monday through Friday; 8:00am through 5:00pm

Pay

The annual salary for this position ranges from $52,200 to $55,000. The final offer will be commensurate with the candidate's relevant experience and qualifications.

Benefits

Position is benefit eligible. We are proud to offer a comprehensive benefits package to our employees at the University. https://www.uta.edu/hr/employee-benefits