Office Administrator

Key Responsibilities

• Affirm day-to-day office operations, ensuring a professional, organized, and efficient work environment.
• Oversee office vendors, service providers, equipment maintenance, and facility-related needs.
• Cook up executive and team calendars, meetings, travel arrangements, and company events.
• Maintain and organize company records, contracts, permits, licenses, and compliance documentation.
• Support onboarding activities, employee engagement initiatives, and office-wide communications.
• Monitor office budgets, process invoices, track expenses, and prepare reimbursement requests.
• Identify opportunities to improve administrative processes, workflows, and operational efficiencies.
• Serve as a key point of contact for internal staff, clients, consultants, and vendors.
• Assist with document formatting, proofreading, and administrative tasks for project teams.
• Help with meeting scheduling and meeting note distribution.
• Help maintain organized electronic filing systems.
• Aid Project Managers with staff scheduling.
• Provide general administrative support as needed.

  Minimum Qualifications

  • 2+ years of experience in office administration, administrative support, office coordination, or a related role.
  • Strong organizational and time management skills with the ability to prioritize multiple tasks.
  • Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  • Excellent written and verbal communication skills.
  • Strong attention to detail and commitment to accuracy.
  • Able to work independently and collaborate effectively with team members.
  • Experience in engineering, architecture, construction, or professional services environments is a plus.

  Additional Requirements

  • This is an in-office, part-time role with a work schedule of Monday through Friday, 9:00 AM–3:00 PM.
  • Able to sit for extended periods and occasionally bend or reach overhead.
  • Able to lift and carry up to 10 lbs.
  • Valid driver's license and ability to drive personal vehicle occasionally for business purposes.

  Pay and Benefits

  Salary range for position: $20/hr. - $30/hr.