Office Administrator

Receives incoming telephone calls, messages, mail and packages

Directs to appropriate person in a courteous and customer service oriented manner.

Manage daily administrative operations

• Data entry
• Document organization
• Administrative support to management

Coordinate executive calendars and meetings

• Schedule changes to ensure efficient time management

Aid in travel logistics

• Flights
• Accommodations
• Itineraries

Support presentations and reports

• Create and edit PowerPoint materials

Greet and assist visitors

• Alert arrival or direct visitors to appropriate meeting room

Data entry support

• Time card entry
• Equipment hours and usage

Assist with employee inquiries

• Work closely with human resources and payroll to resolve issues

Coordinate asset distribution and tracking

• Assigned employee group or project

Maintain conference room and facility cleanliness

• Monitor conference room bookings
• Reserve and coordinate meetings and catering

Manage company and business contact information

• Seating and event calendar documents

Assist with office communication technology

• Office fax machine
• Printers
• Postage metering
• Specialty shipping vendor portals

Perform clerical duties

• Make copies
• Type memos, correspondence, reports and other documents as directed

Sort and distribute mail

• Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed

Order office supplies and stationery

• Stationary
• Staff business cards

Qualifications

• High School Diploma or GED required
• 3+ years related administrative experience on a construction project required
• Experience using MS Office Suite, including Word, Excel and PowerPoint required
• Developing knowledge of subcontractor invoicing and accounts payable cost coding
• Proven initiative, organization and self-prioritization required
• Friendly disposition and customer service attitude required

Benefits

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vision and/or Provincial Medical Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

About the Role

Join our growing team and build a career with a company doing impactful, industry-leading work.

Why Join Our Team

We are an EEO/ADA/Veterans employer.