Office Administrator

Responsibilities

• Coordinate new hire onboarding, including preparing materials and supplies.
• Aid with employment verification and employee records management.
• Process employee terminations and maintain related documentation.
• Support workers' compensation, unemployment claims, and appeals.
• Administer child support orders and wage garnishments.
• Cook up annual tax documents (W-2s, 1099s) and other HR compliance activities.
• Maintain labor law postings and HR compliance documentation.
• Conduct background checks and create employee personnel files.
• Aid employees with HR-related questions and administrative requests.
• Manage daily office operations and maintain an organized, professional workplace.
• Order and maintain office, kitchen, and operational supplies.
• Cook up mail, shipping, courier services, and certified mail.
• Manage office inventory and vendor relationships.
• Schedule maintenance requests and oversee building-related needs.
• Cook up bank deposits and manage check stock.
• Maintain filing systems and administrative records.
• Aid with password resets and general administrative support.
• Cook up office events, employee recognition, and special occasions.
• Manage vendor relationships and ensure timely procurement of supplies and services.
• Request and maintain Certificates of Insurance (COIs) and W-9 documentation from vendors.
• Track inventory levels and coordinate replenishment.
• Process special orders for operational materials, office equipment, and branded supplies.
• Maintain spreadsheets and operational tracking reports.
• Aid with gift card administration and inventory management.
• Assist with the administrative setup of new office or business locations.
• Cook up utility setup, business licenses, permits, and tax registrations.
• Prepare locations with necessary operational supplies.
• Maintain project checklists and track completion of key milestones.
• Support cross-functional teams with special projects.
• Maintain organizational systems and improve administrative processes.
• Cook up meetings, lunches, and company events.
• Perform additional administrative duties as assigned.

Qualifications

• Two or more years of administrative, office management, HR, or operations experience preferred.
• Strong organizational and time management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience working with confidential information while maintaining discretion.
• Strong customer service and interpersonal skills.
• Ability to work independently while collaborating effectively with cross-functional teams.