Office Administrator

Key Responsibilities

• Receive sales orders via phone and email and enter them into our system with 100% accuracy.
• Create daily "pick lists" for our warehouse team to ensure proper documentation for shipping.
• Assist the AR specialist in maintaining healthy cash flow by tracking outstanding invoices and making professional collection calls/emails.
• Manage incoming calls, sort mail, maintain organized digital and physical filing systems, and keep the office area clean and organized.
• Tackle daily administrative hurdles to keep the workflow moving smoothly for the sales and logistics teams.

Qualifications & Skills

• Previous experience with Quickbooks accounting software.
• Working knowledge with Microsoft Office (Word, Excel, Outlook).
• Ability to learn new company order-entry software quickly.
• Minimum two years’ experience in an office or administrative setting.
• Basic bookkeeping skills including knowledge of debits and credits, and chart of accounts.
• Professional phone etiquette and clear, concise writing skills.
• Bilingual (Spanish preferred).
• Self-starter with reliability and a strong work ethic.