Office Administrator

About the role

Oldcastle APG values relationships with clients and staff. As a point of contact, the Administrator must have a clear understanding of the job details and responsibilities this role holds.

Responsibilities

• Welcome visitors to facility
• Complete clerical and administrative tasks for the dispatch department
• Work closely with carriers in determining if orders will be received and delivered
• Call and set up appointments for drivers
• Assist with accounting / AP functions
• Support Sales in developing relationships with dealers/contractors to become point of contact
• Enter details of orders into system and forward to the dispatch desk to confirm delivery dates
• Update customer records on any changes
• Assist dispatch team as needed
• Take calls or emails from customers and alert sales team on any issues
• Provide certification documentation documents to dealers
• Keep sales team informed on delivery dates and orders

Requirements

• High school diploma or equivalent; bachelor's degree a plus
• Proven experience as an Office Administrator, office assistant or relevant role
• Outstanding communication and interpersonal abilities
• Experience working in accounting or AP
• Outgoing personality is important in establishing and maintaining strong customer relationships
• Excellent organizational skills and eye for detail
• Excellent knowledge of MS Office (Excel, Word, PowerPoint, etc.)
• Ability to learn new systems quickly
• Experience in Masonry block also a plus but will train
• Must be dependable

Benefits

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs
• An inclusive culture that values opportunity for growth, development, and internal promotion