Office Administrator

About the role

Ogletree Deakins has an exciting opportunity for an experienced Office Administrator to join the Firm's Raleigh office. The Office Administrator is responsible for the business administration of the office and may assume responsibility for additional Ogletree Deakins offices and/or practice groups as appropriate, including all support functions and coordination. The Office Administrator will manage all operations of the assigned office(s), including human resources, financial planning and controls, marketing and event planning, facilities, information systems, and other tasks. The position will also work closely with the Office Managing Shareholder(s) ("OMS") in the development and ongoing administration of the offices’ strategic plan. The Office Administrator may also be provided opportunities to collaborate on broader initiatives that support continuous improvement efforts in benefit of Firm interests.

Responsibilities

• Human Resources – In close collaboration with and supported by the Firm’s Human Resources team: Communicate and enforce policies and procedures; Conduct interviews and make recommendations on the selection of employees; Initiate new employee intake process, employee status change requests, and exiting employee process; Conduct New Hire onboarding including orientation and training of Firm systems and processes; Coordinate Employee Benefits issues with Human Resources; Optimize planning and utilization of office resources to efficiently and effectively meet office needs; Coordinate and provide feedback on annual business service professionals evaluations and compensation; Provide clear expectations of employees under their leadership, including assessing training needs and facilitating development opportunities; Actively manage employee performance, identify and document performance issues to resolve through counseling, performance improvement plans, and other resources within the Firm; Champion positive and engaging work environment and motivation.
• Financial Management and Budgeting – Prepare and monitor office budget, making recommendations for cost efficiencies, capital expenditures, and operational needs; Regularly review and analyze monthly financial reports, working closely with OMS to address profitability and attorney productivity issues; Review and approve invoices and expenses for the office; Build and maintain vendor relationships: negotiation of rates; prompt approval and processing of payments; resolution of billing discrepancies; oversight of office supplies and services being provided; Responsible for administration of the office checking account, Firm credit card, and attorney