Office Administrator

About the role

The Office Administrator supports the day-to-day administrative operations of the Salt Lake City office, serving as the primary point of contact for office administration, purchasing, visitor management, facilities coordination, and general office operations. This role also partners with the Human Resources Business Partner (HRBP) for this location to support onboarding activities for new hires.

Responsibilities

• Manage the daily operations of the office to ensure a clean, organized, safe, and efficient work environment.
• Serve as the primary point of contact for office purchasing, including ordering office supplies, food, beverages, and other operational materials.
• Maintain inventory levels of office supplies, break room supplies, and refreshments, ensuring all common areas remain fully stocked and organized.
• Place purchase orders, track shipments, communicate with vendors, and proactively follow up on outstanding orders or delivery issues.
• Cookout general site management activities and partner with vendors, facilities personnel, and internal departments to resolve office-related needs.
• Handle front office responsibilities including answering incoming phone calls, greeting visitors, receiving deliveries, and providing general administrative support.
• Welcome visitors, vendors, and guests while maintaining a professional reception experience and ensuring compliance with the company's visitor management and security protocols, including visitor registration, badge issuance, and sign-in/sign-out procedures.
• Aid the Human Resources Business Partner (HRBP) with new hire preparation and onboarding activities, including workstation readiness, equipment/IT coordination, and other onboarding logistics.
• Support the planning, coordination, and execution of any training sessions or other site events as directed.
• Ensure the office environment remains clean, professional, organized, and welcoming.
• Aid with the coordination of any maintenance or repairs as necessary, including any Environmental Health and Safety (EHS) concerns.
• Aid with facilities-related requests by communicating issues promptly and coordinating resolution with appropriate vendors or internal departments.
• Perform other related duties of which the above are representative.

Requirements

• High School Diploma or GED.
• 4-5 years of office administration experience, preferably in a manufacturing environment.
• Excellent organizational skills and ability to prioritize and take initiative.
• Demonstrated commitment to customer service with a high emphasis on a professional and friendly attitude, attire, and professional demeanor.
• Internet skills including use of email, group messaging, and digital data collection.
• Effective oral and written communication skills.
• Attention to detail, accuracy, flexibility, reliability, and teamwork.
• Prior experience in a fast-paced office environment, meeting multiple deadlines.
• Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
• All employment is contingent upon the successful clearance of a background check and drug test.

Qualifications

• Associate’s or Bachelor’s degree in Business Administration or a related field.
• Highly proficient in Google Suite and MS Office (Excel, Word, PowerPoint).
• Capability for critical thinking and problem-solving.

Compensation

$28 - $32 / hourly

Benefits

• Incentive Bonus Plans
• Medical, Dental, Vision benefits
• 401K with Company Match
• Generous Paid Time Off Packages
• Employee Stock Purchase Plan
• Paid Parental & Family Leave
• and more!