Office Administrator

About the role

Provide administrative support to the laboratory and business operations at the Salt Lake City office. The role involves preparing reports, compiling data, managing correspondence, coordinating meetings and travel, handling mail and packages, assisting with event planning, managing conference rooms, ordering supplies, maintaining equipment, supporting onboarding, and using LIMS and JDE systems.

Responsibilities

• Provide administrative support to assigned functions including personnel located offsite.
• Coordinate internal and external visitors.
• Receive, screen and direct incoming telephone calls; serve as a resource for client and company inquiries.
• Manage incoming mail and packages.
• Assist in event planning for office events, including ordering catering.
• Manage conference room availability and set‑up needs.
• Perform administrative tasks such as ordering supplies and maintaining equipment by working with outside vendors (including lab coat and lab shoe programs).
• Make meeting and travel arrangements for laboratory personnel.
• Produce written correspondence using word processing, spreadsheet, database, calculations, and desktop publishing software.
• Maintain and update manual filing and storage systems; coordinate record retention and disposal.
• Maintain knowledge of Laboratory Information Management System (LIMS) required for job responsibilities.
• Manage local onboarding and orientation for new employees.
• Communicate necessary information to laboratory personnel via digital signage, email, and bulletin boards.
• Perform local JDE functions and act as the onsite JDE expert (invoice review, processing, purchasing card management, manual billing, warehouse stocking and inventory).
• Support and troubleshoot the local time clock system.
• Perform other related duties as needed.
• Communicate frequently with Executive Leadership, HR team, Corporate office employees (including remote staff).
• Contact vendors to process invoices, clarify payments, or schedule onsite services.
• Interact with customers or prospective clients to route information through proper channels.

Requirements

Minimum of 6 months experience in an office environment.

Skills

• Word processing and spreadsheet skills.
• Intermediate computer skills; MS Office Suite experience.
• Enterprise resource planning (ERP) software experience.
• Written communication skills for proofreading and letter writing.
• Knowledge of office machines for regular usage and assisting other employees.
• Time management and planning skills.
• Client relation skills for extensive communications with leadership and clients.
• Ability to prioritize tasks, adapt to changing priorities, and solve problems using experience or supervisor guidance.
• Resourcefulness to find solutions when on‑site support is unavailable.
• Organization and perseverance for long‑term projects.

Benefits

• Comprehensive medical, dental, and vision insurance plans.
• Generous paid time off (PTO) package supporting work‑life balance per state and local ordinances.
• Optional 401(k) plan with employer matching contributions.

Pay

$18.00 - $24.50 hourly USD (Full Time)

Schedule

Monday - Friday, 8AM - 4:30PM