Office Administrator

About the Role

This position combines general administrative duties, HR coordination, production support, and accounts payable responsibilities in a manufacturing environment.

Responsibilities

• Greet and address walk-in customers and route incoming phone calls.
• Assist third-party drivers onsite, sign for packages, and manage vendor/visitor sign-in/out.
• Complete orders for office, janitorial, and miscellaneous plant supplies; restock breakroom and office supplies.
• Schedule and conduct new employee orientations; maintain accurate and secure employee files.
• Assist with workers' compensation administration, leave of absences, and return-to-work restrictions.
• Monitor and track employee vacation requests; submit payroll adjustment reports as needed.
• Address employee questions/issues related to paychecks and benefits.
• Act as liaison between employees and site management; assist with HR-related questions/concerns.
• Coordinate plant celebrations (e.g., birthdays) and order meals for trainings/guest visits.
• Print work orders, confirm release accuracy, and resolve issues promptly.
• Report daily production and reconcile production data across sources.
• Compile data into spreadsheets, create graphs, and prepare PowerPoint presentations.
• Perform scheduled inventory duties and assist with CTSI administration.
• Collaborate with offsite Customer Service Representative and HR Manager on order status, documentation, HR tasks, and troubleshooting.
• Collect and audit standard forms/paperwork for accuracy; assist with EH&S audits.
• Code invoices in IBM AP Portal and enter goods receipts in Solomon.
• Resolve receipt errors, run unvouchered/unmatched reports, and reconcile PO/invoice discrepancies.
• Maintain AP records, assist with vendor payment inquiries, and escalate issues to IBM.
• Prepare month-end accrual documents (e.g., req. forms, packing slips without invoices).
• Maintain capital expenditure files and verify grading documents before scanning to IBM Portal.
• Create purchase orders (manual or in Solomon) and ensure proper invoice routing.

Requirements

• High School diploma required; Associate or bachelor’s degree preferred.
• Minimum 1–2 years of HR administrative experience, preferably in manufacturing/warehouse.
• Familiarity with employment laws and HR best practices.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong professionalism, conflict resolution, and problem-solving skills.
• Excellent oral, written, and presentation communication skills.
• Strong organizational, planning, and follow-up abilities.
• Ability to thrive in a fast-paced, changing environment; self-motivated and adaptable.
• Order scheduling and data collection experience preferred.
• Understanding of employee benefits details is a plus.

Physical Requirements

• Ability to sit and stand for extended periods.

About Us

Mauser Packaging Solutions is a company dedicated to innovation and sustainability in packaging. We provide opportunities for growth and development, allowing employees to solve interesting problems and contribute to a diverse, forward-looking team. Our mission is to help customers achieve better sustainability through innovative packaging solutions.