Office Administrator

Job Summary

The Office Administrator supports daily operations at our corporate headquarters and helps ensure the office runs smoothly and efficiently. This entry-level, onsite role serves as a key resource for employees, visitors, and vendors while providing administrative support across multiple teams. The ideal candidate is organized, dependable, detail-oriented, and willing to assist wherever needed. This position offers opportunities for growth and increased responsibility based on performance, initiative, and a commitment to supporting a positive workplace environment.

Job Duties & Responsibilities

• Aid employees across the corporate office with administrative tasks
• Support travel coordination
• Act as a point of contact for general office needs and requests
• Plan and support office events, lunches, holidays, and in-office engagements
• Absorb and prepare basic documents (Word, Excel, PowerPoint)
• Set up and prepare meeting rooms (technology, materials, refreshments, etc.)
• Cook up office needs including supply orders, copier maintenance, and vendor communication
• Help maintain organized filing systems
• Manage and distribute incoming and outgoing mail

Job Qualifications

• A high school diploma/GED
• An associate’s or bachelor’s degree is a plus
• Experience in administrative, office, or customer service roles, preferably in a corporate or construction setting

Skills

• Strong organizational and time management skills
• Ability to manage multiple tasks and priorities at once
• Proficiency in Microsoft Outlook, Teams, SharePoint, Excel, Word, PowerPoint, Copilot, and Navan
• Comfortable learning new software systems
• Clear and professional communication skills, both written and verbal
• Professional and comfortable interacting with executives, directors, employees, and external vendors
• Reliable and responsive
• Detail-oriented and proactive
• Willing to take ownership without needing close supervision
• Adaptable and team-oriented
• Service-minded with a willingness to help wherever needed
• Maintains high standards for accuracy, organization, and follow-through
• Pays close attention to details while understanding overall business priorities

Growth Opportunity

This role is intentionally designed as a starting point within the company. High performers will have the opportunity to transition into a department that fits their strengths and interests as they build relationships and demonstrate capability.

Working Conditions

Full-time, onsite role based in the corporate headquarters

Fast-paced, team-oriented environment with a mix of routine and ad hoc support needs

Physical Requirements

• Able to demonstrate the manual dexterity to operate a personal computer effectively
• Able to communicate orally in a clear manner
• Able to operate office equipment, including telephone, mobile phone, photocopier, fax machine, scanner, and calculator

Direct Reports

This position has no direct reports.