Office Administrator

Responsibilities Make an impact Provides a high-level of customer service to employees, as well as to external guests and customersResponsible for supporting the day-to-day operations of the P&O function and ensuring employee records, HR processes, and compliance activities are handled accurately and efficiently.Ensure data accuracy and confidentiality of employee information.Prepare new hire paperwork and employment documentsSchedule interviews and coordinate candidate communicationsTrack required training and certificationsSchedule meetings, training sessions, and HR eventsGreet and direct guests and employeesReceive and distribute deliveriesMaintain and operate mail meterPost outgoing mailFacilitate office supply and maintenance requestsManage meeting room set-up, including catering deliveries, clean up after meetingsPerform weekly and monthly employee/loaner badge auditAs requested, run badge reports for our office locationsFirst Aid Kit AuditAssist with catering for new hire lunches, meetings and department requestsMaintain kitchen/lunchroom and small kitchen areas in office, keep tidy and ensure there are standard items available for restockMaintain security by following proceduresParticipate in planning and execution of evacuation proceduresSupport employee events as neededAssist P&O team with project work when neededAct as backup for corporate Travel Manager, book employee, new hire and candidate travel as requested.Monitor and validate expense reportsMonitor traveler compliance, including identifying and making recommendations to address non-compliant travelers and unenforced policiesAssist with immigration requests, visa assistance for recruiters and travel managerPerform other duties, as assigned. Application Requirements What you need to succeed High School Diploma or equivalent2+ years of customer service experienceProfessional and friendly attitudeUse discretion and maintain confidentiality regarding sensitive dataAttention to detail and strong organizational skillsWillingness to help others when requestedKnowledge of MS Office SuiteStrong written and verbal communication skillsAbility to be resourceful and proactive when issues ariseExcellent organizational skillsMultitasking and time-management skills, with ability to prioritizePunctual with strong attendance history Desirable, but not Essential: Hands-on experience with office equipment; printers, coffee brewers, etc.Experience with Concur and SAP a plus Salary range for this position is $45,000 - $53,000. Salary will be commensurate with experience and skillset. We offer a comprehensive benefits package including medical / dental / vision insurance, tuition reimbursement, disability, 401k matching (up to 8%).