Office Administrator

The Office Administrator at KR Wolfe, Inc. supports the day-to-day administrative, facility, and employee support functions of the organization. Reporting to the Operations Manager, this role is responsible for:

• Administrative Support:
• Perform daily office opening and closing procedures
• Answer and direct incoming phone calls and distribute voicemail inquiries
• Greet and assist visitors, clients, vendors, and employees
• Maintain filing systems and company records as needed
• Cook conference room scheduling and manage meeting room calendars
• Prepare conference rooms for meetings, trainings, interviews, and client visits, including refreshments and materials as needed
• Auxiliary administrative support to departments and leadership as needed
• Office Operations & Facilities Support:
• Maintain a clean, organized, and professional office environment
• Order and replenish office supplies, kitchen supplies, and administrative materials
• Maintain kitchen, conference room, and common areas to ensure they remain stocked, organized, and presentable
• Monitor office equipment and coordinate service requests as needed
• Coordinate service visits for janitorial, landscaping, pest control, and other facility-related vendors
• Support workplace safety initiatives and emergency preparedness efforts
• Auxiliary office moves, workspace setups, and furniture arrangements as needed
• Mail, Shipping & Receiving:
• Receive, sort, distribute, and process incoming and outgoing mail and packages
• Process outgoing shipments and coordinate shipping requests
• Cook shipping activities and reconcile shipping accounts
• Track and manage shipments of company equipment, tools, PPE, and supplies
• Auxiliary timely distribution of packages and company assets to employees and field personnel
• Asset & Inventory Management:
• Maintain inventories of office supplies, company-branded materials, employee apparel, PPE, tools, and equipment
• Maintain records of company-issued equipment, including laptops, phones, and office equipment
• Auxiliary employee equipment distribution and collection during onboarding and offboarding activities
• Support periodic inventory counts and asset audits

Additional Responsibilities include:

• Auxiliary planning and coordinating employee events, team-building activities, and office celebrations
• Auxiliary promoting a positive employee experience and workplace culture
• Auxiliary operational coverage for administrative team members during peak periods or absences
• Auxiliary support special projects and cross-functional initiatives

Qualifications:

• High school diploma or equivalent required
• Minimum of 2 years of experience in office administration, administrative support, customer service, or a related role
• Strong organizational and time-management skills
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office Suite and common office technology
• Ability to manage multiple priorities and work independently
• Strong attention to detail and problem-solving skills
• Professional demeanor and customer-service mindset

Physical Requirements:

• Ability to move throughout office and warehouse environments
• Ability to occasionally lift and carry up to 30 pounds
• Ability to sit, stand, walk, bend, and reach as necessary to perform job duties
• Ability to operate standard office equipment and technology

This role embodies KR Wolfe's SPIRIT and QUEST values, measuring success by responsiveness, organization, attention to detail, effective coordination of office resources, and consistent administrative support.