Office Administrator

At JTM Construction, the Office Administrator serves as the first point of contact for the company, managing and coordinating the needs and activities of the main office while performing a variety of administrative tasks for executives and managers.

About the role

This full-time, non-exempt position requires a professional attitude, strong organizational skills, and the ability to communicate effectively both verbally and in writing. The role is highly focused on internal and external customer service, with a salary range of $60,000 – $90,000, depending on direct professional experience and qualifications. The bonus target for this role is 3%–10% of annual base earnings.

Responsibilities

• Promptly greet and welcome guests.
• Answer, screen, and forward incoming phone calls.
• Ensure reception, kitchen, workrooms, and conference rooms are tidy and presentable.
• Manage office maintenance vendors and related budget.
• Receive, sort, and distribute daily mail/deliveries and prepare outgoing mail/deliveries.
• Maintain various corporate calendars (industry events, office events, conference room, etc.).
• Assist employees with scheduling meetings and events.
• Perform administrative duties in support of other office staff and project teams as needed.
• Order and stock main office supplies, including kitchen items.
• Support onboarding and employee appreciation efforts.
• Maintain cooperative working relationships with vendors and project teams.
• Establish priorities to complete work in a timely manner despite changes in workload, assignment, or competing requirements.
• Provide backup to executive assistant as necessary.
• Other duties as assigned.

Requirements

• Professional in nature and appearance with exceptional customer service skills.
• Minimum of three (3) years of experience in front office, reception, and/or administrative assistant role(s).
• Experience in the construction industry is preferred.
• Ability to perform job duties despite frequent interruptions and distractions.
• Above-average proficiency in Microsoft Office Suite: Word, Excel, PowerPoint, Outlook.
• Excellent written and verbal communication skills.
• Self-starter and team player.
• Knowledge of basic accounting and job costing principles is a plus.
• Valid Washington State driver’s license with the ability to provide proof of a clean driving record.
• Able to pass a pre-employment drug screening and a criminal background check.

Physical Requirements

• Regular, predictable attendance is required.
• Ability to communicate information and ideas so others will understand; must be able to exchange accurate information in these situations.
• The ability to observe details at close range.
• Ability to remain in a stationary position at a computer terminal for extended periods.
• Operate a computer and other office productivity machinery, such as a copy machine and printer.
• Productive in an office environment subject to frequent interruptions, including moderate noise (e.g., business office with computers, phones, and printers, light traffic).
• Must be able to wear personal protective gear.
• Light to moderate lifting may be required.
• Occasionally move about inside the office.

Benefits

• Eight (8) paid holidays.
• A minimum of three (3) weeks Paid Time Off.
• Comprehensive healthcare plan (medical, dental, vision, AD&D, and EAP).
• Paid parental, bereavement, and jury duty leave.
• 4% safe harbor weekly 401K match plus discretionary profit sharing.
• Bonuses based on corporate and personal performance, typically ranging from 3%–10% of base earnings.