Office Administrator

Hutker Architects, a design-led residential architecture practice, is seeking an Office Administrator who brings strong organizational skills, a proactive approach, and a welcoming presence to our Martha’s Vineyard studio. Working closely with studio leadership, the Director of Operations, and teams across the firm, you’ll coordinate daily office operations, support a positive studio environment, and help create a thoughtful experience for colleagues, clients, and visitors. This is an in-office position with a Monday-Friday schedule. This position can be structured around 30-40 hours per week, with a set weekly schedule agreed upon based on the candidate’s availability. Key Responsibilities Serve as a welcoming first point of contact for clients, visitors, and callers; manage general voicemail and route prospective client inquiries to appropriate staffSupport the MV leadership team with scheduling, travel arrangements, correspondence, client meeting coordination, timesheet entry, and expense reportsCoordinate internal, external, and virtual meetings, including scheduling, preparing conference rooms, and arranging refreshments and materialsAssist project teams with client meeting preparation and other project-related administrative tasksTrack continuing education credits and coordinate architectural license renewalsCoordinate studio events, learning sessions, team gatherings, and employee celebrationsProvide administrative support to Marketing, HR, Operations, and IT as neededSupport employee onboarding and offboarding, maintain internal records, and update SharePoint and other firm resources as neededManage mail, shipping, office supplies, equipment maintenance, and local office errandsMaintain an organized, tidy, and welcoming office, including shared spaces and conference roomsCoordinate building maintenance, repairs, and services with property managers, vendors, and techniciansProvide additional administrative and logistical support as needs arise, anticipating day-to-day needs and helping the studio run smoothly Qualifications At least 2 years of administrative or office support experienceProficiency in Microsoft Office and virtual meeting platformsStrong communication, organizational, and time management skillsAbility to manage multiple priorities, anticipate needs, and follow through with attention to detailA collaborative, service-oriented approach and the ability to work independently with sound judgmentDiscretion when handling confidential informationA valid driver’s license and reliable transportation for local errandsAbility to lift up to 25 pounds As an Office Administrator at Hutker, you’ll play an integral role in the daily life of our Martha’s Vineyard studio. You’ll work alongside a creative, collaborative team and help build an environment where people feel welcomed, supported, and ready to do their best work. Please submit your cover letter and resume to apply for this position. This represents the full salary range for the position and is based on a 40-hour workweek, with placement determined by experience and qualifications. Compensation will be prorated for schedules of fewer than 40 hours per week. A housing stipend is available to support living on Martha’s Vineyard.