Office Administrator

GENERAL POSITION OVERVIEW

Reporting directly to the Human Resources Manager, this position provides administrative services related to office leases and facilities projects and administrative report preparation/support. Acts as a liaison to external business contacts and vendors. Promotes and secures HMM’s business interests in contract negotiations. Ensure facilities at all locations are operational and provides contingency strategies as necessary.

• Serve as company liaison with commercial real estate brokers; coordinate lease administration, negotiations, site selection, and cost analysis.
• Lead office relocations and facilities operations, including contractor scheduling, maintenance, equipment, storage, and space planning.
• Manage corporate assets and contracts, including acquisitions/divestments, vendor relationships, FedEx usage, and vehicle leases.
• Oversee office budgets, supplies, equipment, invoicing, and vendor services to ensure cost control and operational efficiency.
• Provide workplace and administrative support, including employee access badges, workspace assignments, visitor support for AHQ and other departments, and receptionist backup.
• Lead and support with HR special projects, company events, and cross functional initiatives as assigned.
• Perform other duties as assigned.

Qualifications

• Essential Skills, Knowledge, and Abilities:
  • Strong maturity of judgment, knowledge of business contracting and negotiations, emotional intelligence, effective interaction with managers, co-workers, vendors and contractors, and strong self-management skills are keys to success in the role.
  • Must have strong written and verbal communication skills, people skills, strong mathematical and reasoning, proficiency in Microsoft Office Suite applications, and ability to quickly learn/use other programs/platforms.
  • Good understanding of negotiations, general business machines, facilities and equipment is required.
  • Must have demonstrated competence in getting positive results from vendors and contractors.
• Education and Experience:
  • A minimum of an Associate’s degree in business management or a related field and two years’ experience in a related role is required.
  • Preferred candidates will have demonstrated successful experience in coordinating office building services or management.

About HMM

HMM is a leading global shipping company operating over 130 state-of-the-art vessels encompassing more than 50 sea routes to over 100 ports of call. HMM strategically collaborates with customers to develop customized supply chain solutions for dry, refrigerated, and other specialized cargo. HMM is currently ranked in the Top 8 global ocean carriers in terms of service network and market capacity. HMM has formed a global business network of vessels, terminals, railroads, trucks, and offices around the world. HMM is highly regarded as one of the world's top integrated logistics companies with a commitment to operational excellence by our team of industry professionals and state-of-the-art technology.

Additional Details

The pay range listed for this position is the anticipated starting salary or wage range, and the final offered rate will be based on individual merit and the relative compensation of employees in similar positions. HMM employee benefits include highly subsidized individual and family insurance coverage (medical, dental and vision), term life and disability insurance, 401(k) employer matching contributions, paid holidays, and up to 10 vacation days and six sick days in the first year. HMM provides equal employment opportunities without regard to race, color, religion, sex, national origin, disability, or other legally protected characteristics. We will consider qualified applicants with criminal histories in a manner consistent with legal requirements. HMM participates in the E-Verify program.