Office Administrator

About the role

Halvik Corp delivers a wide range of services to 13 executive agencies and 15 independent agencies. Halvik is a highly successful WOB business with more than 50 prime contracts and 500+ professionals delivering Digital Services, Advanced Analytics, Artificial Intelligence/Machine Learning, Cyber Security and Cutting-Edge Technology across the US Government. Be a part of something special! The Office Administrator plays a critical operational role in establishing and maintaining the daily administrative functions of a new, secure facility. This position demands a high level of discretion, rigorous attention to detail, and proactive management to support initial office setup, physical security protocols, and seamless workplace operations.

Responsibilities

• Front Desk & Access Control: Manage the reception area for a secure environment, strictly enforcing visitor protocols, managing badge issuance, logging guests, and coordinating with management.
• Deliveries & Secure Logistics: Receive, screen, and log incoming mail, and packages.
• Onboarding & Offboarding Support: Facilitate HR logistics for new hires and departing staff, including issuing security credentials, preparing workstations, tracking asset inventory, and coordinating access clearances.
• Facility & Maintenance Oversight: Coordinate general office maintenance, partner with building management for vendor access, and oversee the upkeep of physical infrastructure while adhering to security policies.
• Administrative & Inventory Management: Maintain optimal stock levels of general office supplies, administrative materials, and staff breakroom provisions, ensuring inventory controls are strictly followed.
• New Facility Setup: Spearhead logistics, spatial organization, and operational workflow deployments required for the brand-new facility's launch and ongoing stabilization.
• Events & Meeting Facilitation: Plan, coordinate, and execute internal events and recurring operational meetings, including Project Management Reviews (PMRs).
• Special Projects: As assigned by management.

Qualifications

• Prior experience in office management, corporate administration, or facilities coordination—ideally within a secure or restricted-access environment.
• Demonstrated ability to handle sensitive information with discretion, maintaining strict confidentiality.
• Exceptional organizational skills with the capacity to manage intense initial setup phases and shifting priorities.
• Professional communication skills and a customer-service-oriented approach to internal and external stakeholders.
• Proficiency with standard administrative software and asset-tracking tools.

Benefits

• Company-supported medical, dental, vision, life, STD, and LTD insurance
• 11 federal holidays and PTO
• Eligible employees may receive performance-based incentives in recognition of individual and/or team achievements.
• 401(k) with company matching
• Flexible Spending Accounts for commuter, medical, and dependent care expenses
• Tuition Assistance
• Charitable Contribution matching