Office Administrator

About the role

The Office Administrator will perform various administrative, clerical, and coordination functions. This position requires a highly detail-oriented, diligent, and proactive individual.

Responsibilities

Reporting to HR

• Open/Close Office
• Meet and greet visitors while providing a positive in-office experience
• Answer and direct all incoming telephone calls to appropriate team members
• Ensure a clean, organized office environment
• Inventory and order all office supplies
• Maintain company accounts with authorized users

Reporting to Accounting

• Prepare import templates for loan payments and other auto-drafted monthly bills for the office
• Receive expense reports and receipts and prepare import templates for credit card expense coding
• Receive and sort incoming mail, deliveries, and manage outgoing mail
• Prepare lien waivers and releases, as needed
• Coordinate the check release process, including mailing payments when necessary
• Maintain the digital and physical accounting files
• Take on additional duties and special projects, as assigned

Requirements

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Accounting, Human Resources, or a related field preferred
• One (1) to three (3) years of administrative, office, accounting support, or related experience required
• Skilled in Microsoft Office applications, including Outlook, Word, and Excel
• Strong organizational and time-management skills with the ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills with a professional and service-oriented approach
• Strong interpersonal skills with the ability to maintain confidentiality and appropriately handle sensitive employee, company, and financial information
• Ability to learn and effectively use company software, systems, and administrative processes
• Dependable and consistent attendance with the ability to maintain established office hours

Schedule

40 hours per week, 7:45 AM – 5:00 PM Monday – Thursday; Friday 7:45 AM – 3:45 PM; Lunch Monday - Friday 11:30 AM - 12:30 PM