Office Administrator

Job Order ID: 11748 Salary: $50000-65000/Yr Web Publication Date: 9/9/2026 Job Location: NEW YORK, New York United States 10016 Brief Description Busy Manhattan Law Firm is seeking an Office administrator/ Personal assistant. Room to grow. Job Function Key Responsibilities Answer and direct incoming phone calls in a professional and courteous manner Greet clients and visitors and serve as the first point of contact for the firm Schedule appointments, court dates, meetings, and manage attorney calendars Prepare, send, and track invoices; follow up on outstanding balances and handle collections Draft, format, and send letters, correspondence, and other legal documents as directed Maintain and organize client files (physical and electronic) Process incoming and outgoing mail and emails Assist with basic bookkeeping and administrative reporting Coordinate office supplies and maintain overall office organization Provide general administrative support to attorneys and staff as needed Run Errands ( gift shopping, pick up dry cleaning Etc) Job Requirement Previous experience in an administrative or office management role (law firm experience preferred but not required) Strong organizational and time-management skills Excellent written and verbal communication skills Comfortable handling billing, invoicing, and collections professionally Proficiency with Microsoft Office (Word, Outlook, Excel); familiarity with legal billing software is a plus Professional demeanor with strong client service skills Ability to work independently and manage confidential information Compensation: 55-52K base salary plus benefits, PTO, 401K, etc. #IND2 Contact Details Daria Teller 516-319-1050 Daria@execsallied.com