Office Administrator

Our client is a commercial, mixed-use real estate development firm that identifies underutilized properties and transforms them into high-value destinations for people to live, work, and gather. This full-time position is located in Fairfax, Virginia.

About the role

The Office Administrator will support daily administrative operations, manage front desk responsibilities, coordinate meetings and office supplies, and serve as a welcoming point of contact for visitors, tenants, vendors, and employees.

Responsibilities

• Manage the front desk and serve as the primary point of contact for visitors, tenants, vendors, and employees
• Maintain a professional and welcoming reception area and office environment
• Assist with setting up conference rooms, meetings, presentations, and office events
• Stock and maintain office kitchens, breakrooms, and common areas
• Monitor office and kitchen inventory and track reorders
• Coordinate office supply orders and organize inventory storage
• Assist with filing, scanning, printing, copying, and other administrative tasks
• Answer phones, route calls, and respond to inquiries professionally
• Support mail distribution, package handling, and outgoing shipments
• Help maintain organized records and office documentation
• Assist with special projects and additional office support as needed

Requirements

• High school diploma or equivalent required; associate or bachelor’s degree preferred
• 5+ years of administrative, office coordination, or office management experience preferred
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and office software systems
• Ability to prioritize tasks and work independently
• Strong attention to detail and problem-solving skills
• Professional demeanor and customer service attitude
• Must pass a background check and be eligible to work in the United States

Pay

Annual salary range of $60,000 to $85,000, dependent on background alignment and experience.

Benefits

• 100% employer-paid medical, dental, and vision for employees
• 50% employer-paid medical, dental, and vision for dependents
• Paid Time Off (PTO)
• 401K with up to 4% company match
• Paid holidays
• Professional development financial support
• Employer-paid life and AD&D insurance
• Health Flexible Spending Account (FSA)
• Employee engagement events
• Collaborative and positive work environment