Office Administrator

About the role

The Office Administrator reports to the CFO and will support the planned growth of ThermalNetics. The individual will enhance and execute the existing processes, aid in recruitment and onboarding of new employees, while growing with ThermalNetics and championing the ThermalNetics culture. This role is critical to proactively maintain operational readiness and compliance with applicable standards and laws.

Responsibilities

• Partner with Corporate Talent Acquisition and hiring managers throughout the hiring process.
• Support workforce planning by identifying appropriate job descriptions and position requirements.
• Post job openings to company and external recruiting platforms.
• Conduct initial resume reviews and phone screenings.
• Schedule interviews, coordinate candidate communications, and manage interview-day logistics.
• Maintain interview records and candidate databases.
• Develop and maintain talent pipelines for future hiring needs.
• Help foster a positive candidate and new hire experience.
• Coordinate onboarding, orientation, and offboarding activities for employees, including documentation, system access, I-9 processing, IT asset ordering, welcome materials, and introductory training.
• Conduct new hire training on company programs, policies, and systems.
• Support employees in navigating HR systems, processes, and available resources, including Workday and timekeeping systems.
• Manage new hire paperwork submission and track onboarding progress and completion.
• Maintain onboarding checklists, job-specific onboarding plans, and quick-start guides.
• Assist with employee documentation and personnel-related administrative processes.
• Coordinate employee service awards, recognition programs, and mentor program tracking.
• Coordinate and track local training initiatives and employee development programs