Office Administrator

Oldcastle, a CRH company, is the leading provider of innovative outdoor living products and utility infrastructure solutions for the water, energy, and communications markets throughout North America. We manufacture precast concrete, polymer concrete, and plastic infrastructure products under brands including Oldcastle APG, Oldcastle Infrastructure, Belgard® hardscape, Echelon® Masonry, RDI® railing, Catalyst™ Fence Solutions, Sakrete® packaged concrete, Amerimix® mortar, Pebble Technology International® pool finishes, and Techniseal® sands and sealant technologies.

About the role

The Office Administrator supports plant, dispatch, accounting, and HR operations through daily administrative coordination, accurate data entry, and strong communication with internal and external stakeholders. This role ensures smooth office workflow while supporting purchasing, freight, customer credits, and accounts payable processes. The Office Administrator serves as a key point of contact for carriers, vendors, customers, and internal teams across the facility.

Responsibilities

• Provide general administrative support to plant, dispatch, and sales teams
• Manage daily office tasks including documentation, scanning, uploading files, and maintaining organized records
• Receive, create, and review purchase orders (PO)
• Perform timekeeper duties for all site employees and temps
• Handle daily production entry
• Verify raw material entries and ensure inbound freight is properly received in the system
• Enter pallet receivers in expense files and ensure accuracy for weekly and monthly review
• Work with carriers to confirm inbound/outbound shipments and determine delivery schedules
• Complete and oversee freight confirmations and uploads of proof-of-delivery (POD) documentation
• Assist with accounts payable, including researching and resolving AP discrepancies
• Review and validate site expenses
• Process and oversee pallet credits
• Manage voided ship tickets and manual price overrides
• Update customer records and maintain accurate information in systems
• Oversee and participate in month-end activities
• Participate in daily, monthly, and quarterly inventories
• Perform other duties as assigned on a temporary or permanent basis

Requirements

• High school diploma or GED required; associate or bachelor’s degree preferred
• At least 2 years of administrative, office, or operations support experience
• At least 2 years experience with accounts payable or accounting support
• Strong verbal and written communication and interpersonal skills
• Excellent organizational skills and high attention to detail
• Proficiency in Microsoft Office and ability to learn new systems quickly
• Dependability and ability to manage multiple tasks in a fast-paced environment

Benefits

• Highly competitive base pay
• Comprehensive medical, dental and disability benefits programs
• Group retirement savings program
• Health and wellness programs

About the company

CRH has a long and proud heritage as a collection of hundreds of family businesses, regional companies, and large enterprises. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.