Office Administrator

Responsibilities

• Oversee day-to-day office operations to ensure efficiency and organization.
• Manage incoming calls, emails, and general inquiries, routing them to the appropriate personnel.
• Greet visitors and customers, ensuring professional and welcoming experience.
• Maintain organized physical and digital filing systems, records, and correspondence.
• Prepare reports, spreadsheets, and presentations as needed.
• Sort, distribute, and manage incoming and outgoing mail and packages.
• Ensure the office environment is clean, organized, and compliant with safety regulations.
• Monitor, order, and replenish office supplies; track and approve invoices.
• Compare vendor pricing (e.g., Uline, Amazon) to manage costs and support budgeting efforts.
• Maintain regular restocking of breakroom supplies.
• Provide administrative support across departments, including Human Resources, Safety, and Sales/Marketing.
• Aid in onboarding by preparing workspaces, coordinating with IT, and updating employee signage and materials.
• Support event planning, including sourcing vendors, coordinating logistics, and managing setup/teardown.
• Help manage calendars, appointments, and travel arrangements (e.g., booking flights).
• Aid in company compliance with documentation and reporting.
• Track and maintain records for safety meetings, vehicle inspections, and compliance documentation.
• Coordinate and schedule required and supplemental training courses.
• Support monthly safety meetings and Environmental, Health, and Safety (EH&S) initiatives.
• Coordinate building maintenance activities, including sourcing vendors, obtaining quotes, and scheduling repairs.
• Manage vendor relationships for services such as janitorial, landscaping, pest control, coffee service, and equipment maintenance (water, ice machines, etc.).
• Address facility issues including plumbing, roofing, cabinetry, and general repairs.
• Cooking room management, including addressing facility issues including plumbing, roofing, cabinetry, and general repairs.
• Coordinate cleaning priorities with janitorial staff to maintain facility standards.
• Assist with departmental reporting (e.g., operational reports, district highlights).
• Support company events, meetings, conferences, and visitor coordination.
• Set up conference rooms and enhance overall office presentation and hospitality.
• Contribute to continuous improvement initiatives, including process documentation and workflow enhancements.
• Support leadership team with expense, traveling, reporting and presentations

Requirements

• High school diploma or GED required, associate's degree preferred.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational, multitasking, and time-management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a team environment.
• Experience with office management systems is a plus.