Office Administrator

About the role

The Office Administrator will oversee the day-to-day administrative affairs of the office. The role includes maintaining client relations and supporting professional staff members, office organization, and managing inventory of office supplies.

Responsibilities

• Welcome visitors with a courteous and friendly disposition
• Answer office phone calls and route to appropriate personnel
• Process personal and corporate tax returns
• Update databases and records in client/staff management software
• Scan client financial documents into appropriate databases
• Responsible for keeping the corporate calendar and scheduling appointments
• Prepare expense reports, manage files, appointments, booking travel arrangements, etc., as needed
• Manage emails, letters, packages, phone calls and other forms of correspondence
• Create invoices, post payments, perform collections and facilitate bill paying services for various clients and associations
• Make bank deposits
• Maintain office equipment, track, manage and replace office supplies
• Support and assist accountants and staff members as required
• Perform various organizational or planning related tasks as requested by branch manager or other office staff
• Perform other relevant duties when needed and as assigned

Requirements

• Excellent leadership, time management and organizational skills, with the ability to prioritize tasks
• Project management skills required
• Advanced knowledge of Microsoft Office Suite of programs required
• Excellent organizational skills and attention to detail
• Excellent written and verbal communication skills

Qualifications

• High School Diploma or equivalent required; College degree a plus
• A minimum of 3 years office administrator or similar experience required; Accounting firm experience a plus
• Multiple office location experience preferred
• Experience with Thomson Reuters (accounting software) applications a plus but not required

Skills

• Leadership, time management, and organizational skills
• Project management skills
• Advanced knowledge of Microsoft Office Suite of programs
• Organizational skills and attention to detail
• Written and verbal communication skills

Benefits

• 100% Employer paid vision benefits with comprehensive options for medical and dental plans with generous employer contributions to your HSA!
• We match dollar for dollar up to 4% in our 401k retirement plan immediately upon enrollment – Employee contributions are immediately 100% vested!
• 17 days of paid time off (PTO) increasing to up to 27 days with seniority, 9.5 paid holidays, earned comp time off and half day Fridays during off tax season, and some remote work opportunities!
• Employee Assistance Program (EAP), offering confidential services for a variety of important needs – all to support employee well-being to help you think, feel, and perform your best!
• Company sponsored professional development, certification and memberships!
• Rewarding stellar performance with opportunities to earn comp time, incentives and bonuses!
• Committed to providing a healthy and wholesome workplace culture with a team environment that is both positive and dynamic!
• Growing firm with lots of opportunities for career advancement!

Pay

• Salary/Exempt

Schedule

• Full-Time