Office Administrator

About the role

Department: Office Administration

Ballard Spahr is a nationally recognized law firm with more than 750 lawyers across 19 U.S. offices. The Office Administrator for the San Francisco office reports to the Senior Director of Workplace Operations and is responsible for managing the direct support team, overseeing outsourced office services and facilities, and leading key initiatives for the firm and office. The position is primarily on‑site with periodic remote flexibility.

Why Join Us

• Innovative Work Environment – forward‑thinking firm with strong executive leadership support and visibility.
• Professional Development – continuous learning opportunities and clear pathways for career growth.
• Inclusion – participation in Business Resource Groups to share cultural, experiential, or job‑related interests.
• Impactful Contributions – develop industry‑leading solutions that enhance legal practice and client service.

Your Role

• Create and execute systems, processes, policies, and procedures for all aspects of office operations.
• Create and monitor the office’s budget.
• Oversee space utilization, facilities management, and construction projects.
• Coordinate and supervise office event planning and execution.
• Manage community engagement activities, including charitable giving campaigns and community service initiatives.
• Support the Office Managing Partner on office initiatives.

What We’re Looking For

• Leadership – guide, influence, and inspire individuals to achieve shared objectives.
• Growth Mindset – self‑motivated with a passion for continuous learning and problem‑solving.
• Communication – strong verbal and written communication abilities.
• Detail‑Oriented – keen attention to detail with the ability to manage multiple priorities and deadlines independently.

Required Experience

• Bachelor’s degree.
• Minimum of 5 years’ experience in a law firm or other professional‑services environment.
• Strong leadership, organizational, client‑service, and oral/written communication skills.
• Experience in facilities management, budget planning and control, project management, and personnel management and development.

Pay

The targeted salary range for this position is $145,000 – $165,000. Actual compensation will depend on experience, qualifications, and location.

Benefits

Ballard Spahr offers an excellent benefits package; a summary of available benefits is provided in the Careers section of the firm’s website.