Office Administrator
About the role
Support our Office Manager in keeping Avoca offices running day to day — supplies, mail, meeting room setup, guest coordination, and general office upkeep.
Serve as a visible, reliable point of contact for employees with day-to-day office needs or questions, escalating issues when needed.
Support the office move later this year — packing coordination, inventory tracking, team communications, and being on-site as we settle in.
Help coordinate deliveries, repairs, and vendor visits to keep office operations moving smoothly.
Help set up and break down for company events, off-sites, and all-hands meetings.
Track and reorder office supplies and pantry items before they run out.
Flag facilities issues quickly and follow through on next steps until they're resolved.
Take on ad hoc projects that make the office run better as the team grows.
Requirements
2+ years in an office administration, coordination, or operations support role
Experience supporting an office move or physical relocation is a strong plus
Highly organized, with the ability to juggle several small tasks at once without dropping any of them
Comfortable being hands-on — this is not a desk-only role, especially during the move
Clear, friendly communicator who employees feel comfortable approaching
Proactive mindset — you spot the supply closet running low or the chair that's broken before someone has to ask
Proficiency with basic office tools (calendar systems, email, spreadsheets)
Qualifications
You take pride in things running smoothly, even when no one's watching to notice
You stay calm and organized during a chaotic day — a move, an event, a last-minute office issue
You're a team player who's happy to jump in wherever's needed, without needing the task to be "your job" first
You communicate clearly and warmly, whether it's a supply update or a moving-day logistics email
Skills
This role is in-office — you're energized by being physically present and available to the team
Benefits
Comprehensive medical, dental, and vision insurance
Company-sponsored 401(k) through Vestwell
Flexible PTO plus U.S. federal holidays
Company-wide off-sites
Daily in-office lunch through Parkday
Dinner covered when working late
Commuter benefits and late-night rideshare
Standing desks and workspace accommodations available on request
All core tools and software provided
Pay
The expected base salary for this role is $80,000-$100,000 with final compensation based on experience, skills, and qualifications determined during the interview process.
Schedule
This role is in-office.