Office Administrator
Aston Carter · Livonia, MI · 4 wk ago
On-siteAdministrative$22–$24/hrContract
We need to output HTML fragment with sections: Use for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must only include sections when posting has real specific content. We have:
- Position Overview (maybe "About the role"): we can put under
for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must only include sections when posting has real specific content. We have:
- Position Overview (maybe "About the role"): we can put under About the role
with paragraph(s) summarizing overview.
- Key Responsibilities: Responsibilities
with - list.
- Required Qualifications: maybe
Requirements
or Qualifications
. The posting has "Required Qualifications" and "Preferred Qualifications". We can combine into Requirements and Preferred? But we need to decide headings: "Requirements" for required qualifications, "Qualifications" maybe for preferred? But we can also put both under Requirements? The instruction: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have both Requirements and Qualifications sections. Required Qualifications -> Requirements. Preferred Qualifications -> Qualifications (maybe). Also there is "Job Type & Location" maybe not a heading; we can embed location in About the role or a short paragraph. Pay And Benefits -> we need Pay and Benefits sections separately if content exists. Pay: we have pay range $22.00 - $24.00/hr. Benefits: list of benefits. So we need Pay
with paragraph. Benefits
with - list.
Schedule: Not provided; we should not create Schedule section.
Skills: Not explicitly listed; we have proficiency with Microsoft Office, Excel, data-entry, etc. Could be under Skills. But we have Required Qualifications includes those. Could also put under Skills. But we already have Requirements and Qualifications sections; maybe we can put skills under Skills heading. However we must not create thin sections; we need substantive content. Skills: we have proficiency with Microsoft Office, Excel, data-entry/10-key, ability to learn new processes, etc. That's substantive enough. So we can create Skills section.
But we must avoid duplication: if we put those under Skills, we should not repeat them under Requirements. However we can keep Required Qualifications as Requirements (education, experience) and Skills as separate.
Let's extract content:
Position Overview paragraph(s):
"The Operations & Administrative Coordinator will provide administrative and production support for a busy onsite operation. This person will handle a combination of vehicle/job tracking, invoicing, employee documentation, accounting support, shipments, office administration, and coordination with production leadership. This position will work closely with production leadership, administrative staff, HR, and accounting while helping manage documentation, invoicing, employee records, vehicle/job information, shipping paperwork, and general office activities. The position is ideal for someone who is highly organized, detail-oriented, comfortable working within different systems, and capable of balancing several responsibilities throughout the day."
We can put that as
under About the role.
Responsibilities list:
- Import jobs into the vehicle management system
- Enter and update job information within internal systems
- Check vehicles in and out of management systems
- Organize and maintain work orders and delivery receipts
- Scan, upload, and distribute vehicle transportation correspondence
- Print and prepare work orders for operational teams
- Monitor vehicle aging reports
- Assist the Production Supervisor with various administrative needs
- Coordinate building-related needs with production and administrative leadership
- Assist with vehicle invoicing
We'll put each as
- .
Required Qualifications (Requirements):
- High school diploma or equivalent
- Previous administrative or office support experience
- Strong organizational and multitasking abilities
- Strong attention to detail and accuracy
- Proficiency with Microsoft Office
- Proficiency with Microsoft Excel
- Data-entry/10-key capabilities
- Ability to learn new processes and systems quickly
- Dependable and able to work independently
Preferred Qualifications (Qualifications):
- 3-5+ years of administrative, operations, or production support experience
- Previous experience within manufacturing, automotive, logistics, transportation, warehousing, or a similar operational environment
- Experience handling invoices, billing, receipts, or accounting-related documentation
- Experience with an ERP, vehicle management, order management, or similar business system
- Nav/ERP experience is preferred
We could also include "Job Type & Location": Contract to Hire based out of Livonia, MI. Could be a short paragraph under About the role or separate? Not a heading; we can embed.
Pay: "$22.00 - $24.00/hr." plus note about factors. We'll put paragraph.
Benefits list:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
We'll list each as
- .
Schedule: Not provided, omit.
Skills: Could list:
- Proficiency with Microsoft Office
- Proficiency with Microsoft Excel
- Data-entry/10-key capabilities
- Ability to learn new processes and systems quickly
- Strong organizational and multitasking abilities
- Strong attention to detail and accuracy
- Dependable and able to work independently
But these overlap with Requirements. Might be redundant. Perhaps better to not have Skills section and instead put those under Requirements. But we need to follow instruction: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't require us to use all; we can omit Skills if not substantive distinct content. However we have skills content; but they are already in Requirements. Could still create Skills section with those items, but that would duplicate. The instruction says preserve ALL substantive information; do NOT invent or summarize away detail. Duplication is not prohibited explicitly but we should avoid redundancy? It didn't forbid duplication, but better to avoid. We could keep Skills section with those specific skill items (like Microsoft Office, Excel, data-entry, ability to learn new systems) and keep Requirements for education/experience. That would split content but not duplicate exactly; some overlap like organizational abilities could be in both but we can keep them only once. Let's decide: Requirements: education, experience, dependable, etc. Skills: technical proficiencies (Microsoft Office, Excel, data-entry, ability to learn new systems). Organizational/multitasking, attention to detail could be considered skills too but we can keep them under Requirements or Skills. To avoid duplication, we can put organizational/multitasking, attention to detail, dependable under Requirements (as they are more like personal attributes). Skills: Microsoft Office, Excel, data-entry/10-key, ability to learn new processes.
Thus:
Requirements (
Requirements
):
- High school diploma or equivalent
- Previous administrative or office support experience
- Strong organizational and multitasking abilities
- Strong attention to detail and accuracy
- Dependable and able to work independently
Skills (Skills
):
- Proficiency with Microsoft Office
- Proficiency with Microsoft Excel
- Data-entry/10-key capabilities
- Ability to learn new processes and systems quickly
Preferred Qualifications (Qualifications
):
- 3-5+ years of administrative, operations, or production support experience
- Previous experience within manufacturing, automotive, logistics, transportation, warehousing, or a similar operational environment
- Experience handling invoices, billing, receipts, or accounting-related documentation
- Experience with an ERP, vehicle management, order management, or similar business system
- Nav/ERP experience is preferred
Pay (Pay
):
- paragraph with pay range and note.
Benefits (Benefits
):
- list.
About the role (About the role
):
- paragraph(s) overview plus location and job type maybe.
We also have "Workplace Type: This is a fully onsite position in Livonia,MI." Could embed in About the role.
Application Deadline etc: we should remove as per instruction (remove application instructions). So omit.
Now produce HTML fragment.
We must not include or . Just the fragment.
Let's craft:
About the role
The Operations & Administrative Coordinator will provide administrative and production support for a busy onsite operation. This person will handle a combination of vehicle/job tracking, invoicing, employee documentation, accounting support, shipments, office administration, and coordination with production leadership. This position will work closely with production leadership, administrative staff, HR, and accounting while helping manage documentation, invoicing, employee records, vehicle/job information, shipping paperwork, and general office activities. The position is ideal for someone who is highly organized, detail-oriented, comfortable working within different systems, and capable of balancing several responsibilities throughout the day. This is a Contract to Hire position based out of Livonia, MI and is fully onsite.
Responsibilities
- Import jobs into the vehicle management system
- Enter and update job information within internal systems
- Check vehicles in and out of management systems
- Organize and maintain work orders and delivery receipts
- Scan, upload, and distribute vehicle transportation correspondence
- Print and prepare work orders for operational teams
- Monitor vehicle aging reports
- Assist the Production Supervisor with various administrative needs
- Coordinate building-related needs with production and administrative leadership
- Assist with vehicle invoicing
Requirements
- High school diploma or equivalent
- Previous administrative or office support experience
- Strong organizational and multitasking abilities
- Strong attention to detail and accuracy
- Dependable and able to work independently
Skills
- Proficiency with Microsoft Office
- Proficiency with Microsoft Excel
- Data-entry/10-key capabilities
- Ability to learn new processes and systems quickly
Qualifications
- 3-5+ years of administrative, operations, or production support experience
- Previous experience within manufacturing, automotive, logistics, transportation, warehousing, or a similar operational environment
- Experience handling invoices, billing, receipts, or accounting-related documentation
- Experience with an ERP, vehicle management, order management, or similar business system
- Nav/ERP experience is preferred
Pay
The pay range for this position is $22.00 - $24.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
Requirements
orQualifications
. The posting has "Required Qualifications" and "Preferred Qualifications". We can combine into Requirements and Preferred? But we need to decide headings: "Requirements" for required qualifications, "Qualifications" maybe for preferred? But we can also put both under Requirements? The instruction: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have both Requirements and Qualifications sections. Required Qualifications -> Requirements. Preferred Qualifications -> Qualifications (maybe). Also there is "Job Type & Location" maybe not a heading; we can embed location in About the role or a short paragraph. Pay And Benefits -> we need Pay and Benefits sections separately if content exists. Pay: we have pay range $22.00 - $24.00/hr. Benefits: list of benefits. So we needPay
with paragraph.Benefits
with- list.
Schedule: Not provided; we should not create Schedule section.
Skills: Not explicitly listed; we have proficiency with Microsoft Office, Excel, data-entry, etc. Could be under Skills. But we have Required Qualifications includes those. Could also put under Skills. But we already have Requirements and Qualifications sections; maybe we can put skills under Skills heading. However we must not create thin sections; we need substantive content. Skills: we have proficiency with Microsoft Office, Excel, data-entry/10-key, ability to learn new processes, etc. That's substantive enough. So we can create Skills section.
But we must avoid duplication: if we put those under Skills, we should not repeat them under Requirements. However we can keep Required Qualifications as Requirements (education, experience) and Skills as separate.
Let's extract content:
Position Overview paragraph(s):
"The Operations & Administrative Coordinator will provide administrative and production support for a busy onsite operation. This person will handle a combination of vehicle/job tracking, invoicing, employee documentation, accounting support, shipments, office administration, and coordination with production leadership. This position will work closely with production leadership, administrative staff, HR, and accounting while helping manage documentation, invoicing, employee records, vehicle/job information, shipping paperwork, and general office activities. The position is ideal for someone who is highly organized, detail-oriented, comfortable working within different systems, and capable of balancing several responsibilities throughout the day."
We can put that as
under About the role. Responsibilities list: - Import jobs into the vehicle management system - Enter and update job information within internal systems - Check vehicles in and out of management systems - Organize and maintain work orders and delivery receipts - Scan, upload, and distribute vehicle transportation correspondence - Print and prepare work orders for operational teams - Monitor vehicle aging reports - Assist the Production Supervisor with various administrative needs - Coordinate building-related needs with production and administrative leadership - Assist with vehicle invoicing We'll put each as
- . Required Qualifications (Requirements): - High school diploma or equivalent - Previous administrative or office support experience - Strong organizational and multitasking abilities - Strong attention to detail and accuracy - Proficiency with Microsoft Office - Proficiency with Microsoft Excel - Data-entry/10-key capabilities - Ability to learn new processes and systems quickly - Dependable and able to work independently Preferred Qualifications (Qualifications): - 3-5+ years of administrative, operations, or production support experience - Previous experience within manufacturing, automotive, logistics, transportation, warehousing, or a similar operational environment - Experience handling invoices, billing, receipts, or accounting-related documentation - Experience with an ERP, vehicle management, order management, or similar business system - Nav/ERP experience is preferred We could also include "Job Type & Location": Contract to Hire based out of Livonia, MI. Could be a short paragraph under About the role or separate? Not a heading; we can embed. Pay: "$22.00 - $24.00/hr." plus note about factors. We'll put paragraph. Benefits list: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) We'll list each as
- .
Schedule: Not provided, omit.
Skills: Could list:
- Proficiency with Microsoft Office
- Proficiency with Microsoft Excel
- Data-entry/10-key capabilities
- Ability to learn new processes and systems quickly
- Strong organizational and multitasking abilities
- Strong attention to detail and accuracy
- Dependable and able to work independently
But these overlap with Requirements. Might be redundant. Perhaps better to not have Skills section and instead put those under Requirements. But we need to follow instruction: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't require us to use all; we can omit Skills if not substantive distinct content. However we have skills content; but they are already in Requirements. Could still create Skills section with those items, but that would duplicate. The instruction says preserve ALL substantive information; do NOT invent or summarize away detail. Duplication is not prohibited explicitly but we should avoid redundancy? It didn't forbid duplication, but better to avoid. We could keep Skills section with those specific skill items (like Microsoft Office, Excel, data-entry, ability to learn new systems) and keep Requirements for education/experience. That would split content but not duplicate exactly; some overlap like organizational abilities could be in both but we can keep them only once. Let's decide: Requirements: education, experience, dependable, etc. Skills: technical proficiencies (Microsoft Office, Excel, data-entry, ability to learn new systems). Organizational/multitasking, attention to detail could be considered skills too but we can keep them under Requirements or Skills. To avoid duplication, we can put organizational/multitasking, attention to detail, dependable under Requirements (as they are more like personal attributes). Skills: Microsoft Office, Excel, data-entry/10-key, ability to learn new processes.
Thus:
Requirements (
Requirements
): - High school diploma or equivalent - Previous administrative or office support experience - Strong organizational and multitasking abilities - Strong attention to detail and accuracy - Dependable and able to work independently Skills (Skills
): - Proficiency with Microsoft Office - Proficiency with Microsoft Excel - Data-entry/10-key capabilities - Ability to learn new processes and systems quickly Preferred Qualifications (Qualifications
): - 3-5+ years of administrative, operations, or production support experience - Previous experience within manufacturing, automotive, logistics, transportation, warehousing, or a similar operational environment - Experience handling invoices, billing, receipts, or accounting-related documentation - Experience with an ERP, vehicle management, order management, or similar business system - Nav/ERP experience is preferred Pay (Pay
): - paragraph with pay range and note. Benefits (Benefits
): - list. About the role (About the role
): - paragraph(s) overview plus location and job type maybe. We also have "Workplace Type: This is a fully onsite position in Livonia,MI." Could embed in About the role. Application Deadline etc: we should remove as per instruction (remove application instructions). So omit. Now produce HTML fragment. We must not include or . Just the fragment. Let's craft:About the role
The Operations & Administrative Coordinator will provide administrative and production support for a busy onsite operation. This person will handle a combination of vehicle/job tracking, invoicing, employee documentation, accounting support, shipments, office administration, and coordination with production leadership. This position will work closely with production leadership, administrative staff, HR, and accounting while helping manage documentation, invoicing, employee records, vehicle/job information, shipping paperwork, and general office activities. The position is ideal for someone who is highly organized, detail-oriented, comfortable working within different systems, and capable of balancing several responsibilities throughout the day. This is a Contract to Hire position based out of Livonia, MI and is fully onsite.
Responsibilities
- Import jobs into the vehicle management system
- Enter and update job information within internal systems
- Check vehicles in and out of management systems
- Organize and maintain work orders and delivery receipts
- Scan, upload, and distribute vehicle transportation correspondence
- Print and prepare work orders for operational teams
- Monitor vehicle aging reports
- Assist the Production Supervisor with various administrative needs
- Coordinate building-related needs with production and administrative leadership
- Assist with vehicle invoicing
Requirements
- High school diploma or equivalent
- Previous administrative or office support experience
- Strong organizational and multitasking abilities
- Strong attention to detail and accuracy
- Dependable and able to work independently
Skills
- Proficiency with Microsoft Office
- Proficiency with Microsoft Excel
- Data-entry/10-key capabilities
- Ability to learn new processes and systems quickly
Qualifications
- 3-5+ years of administrative, operations, or production support experience
- Previous experience within manufacturing, automotive, logistics, transportation, warehousing, or a similar operational environment
- Experience handling invoices, billing, receipts, or accounting-related documentation
- Experience with an ERP, vehicle management, order management, or similar business system
- Nav/ERP experience is preferred
Pay
The pay range for this position is $22.00 - $24.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Benefits
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)