Office Administrator

About the role

We are looking for an Office Administrator to join our Nashville office who is passionate about supporting our established team. As the Director of First Impressions, you will act with integrity and hold yourself to the highest standard while serving as the first point of contact for ARCO associates, guests, and clients.

Responsibilities

• Act as first point of contact for ARCO associates, guests, and clients
• Handle all incoming phone calls, incoming/outgoing mail, and the main admin email account
• Maintain common spaces for appearance and functionality: keep reception, conference rooms, and kitchen area clean and organized daily
• Maintain shipping accounts: UPS, FedEx, USPS Certified Mail
• Monitor and maintain supply inventory for breakroom and office supplies
• Circulate notices and arrange necessary repairs for the office
• Coordinate contract and price negotiations with office/supply vendors and service providers
• Collaborate with the Talent Acquisition team for all on-site interviews and campus recruiting efforts
• Assist HR in coordinating onboarding logistics, including new hire lunches, preparing desk space for new hires, and greeting new associates
• Coordinate internal and external company events
• Set up and coordinate the Office Calendar including trainings, events, and operational meetings

Requirements

• Preferably 5-10+ years of related experience (receptionist, front desk coordinator, office admin, administrative assistant, etc.)
• Bachelor’s Degree preferred
• Excellent computer skills; must be proficient in Microsoft Word, Outlook, and Excel
• Extremely organized and detail-oriented
• Excellent communication and customer service skills
• Ability to work in a fast-paced environment and multitask
• Proactive mindset
• Ability to work effectively with different personalities

Benefits

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• Paid parental leave