Office Administrator

About the role

We're seeking a detail-oriented Office Administrator to oversee day-to-day site operations and administrative support for Sarasota our office. Reporting to the Chief Operating Officer, this role ensures the workplace is organized, functional, professional, and well-supported by managing office supplies, mail and package handling, visitor reception, vendor coordination, facility-related requests, office equipment needs, and general administrative support for employees and leadership.

Responsibilities

• Oversee daily office operations and ensure the site is clean, organized, stocked, and visitor-ready
• Maintain conference rooms, common areas, kitchen/pantry areas, and shared office resources
• Help maintain office safety, security, emergency procedures, and visitor protocols
• Serve as the primary point of contact for office facilities, building management, vendors, maintenance, and service providers
• Coordinate office repairs, equipment service, supply replenishment, and workspace needs
• Maintain office inventory, supply budget tracking, and vendor/service records
• Manage mail, shipping, receiving, scanning, filing, and document organization
• Coordinate with IT, HR, Finance, and Operations on site-related needs

Qualifications

• High school diploma or GED required; Associate's or Bachelor's degree preferred
• At least three years of office administration, office management, administrative support, or related experience
• Extensive knowledge of office management procedures
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with proven ability to meet deadlines
• Proficient with Microsoft Office Suite or related software
• Active Florida Notary or ability to obtain within 90 days