OFFICE ADMINISTRATOR

Job Description and Duties

• Aids in the preparation of department budgets and expenses
• Supports office staff in maintaining files and databases
• Prepares reports, presentations, memorandums, proposals, and correspondence
• Assists with daily duties related to accounting and contract program control
• Records Accounts Receivable transactions – invoices and payments
• Records Accounts Payable transactions – bills
• Posts and reconciles bank statements and credit card statements
• Develops invoices for commercial customers
• Processes, posts, and reverses monthly accruals
• Provides various reports through report generators
• Tracks and maintains supplementary data in Excel
• Sets up new contracts in the accounting system
• Maintains contact information in the accounting system and external reports
• Assists with timecard administration in the accounting system

Education and Experience

• Certificate in Accounting, AA, or BS in Accounting, preferred
• One (1) to three (3) years of experience in accounting

Required Skills

• Excellent oral and written communication skills
• Ability to multitask and meet changing deadlines
• Self-directed and able to complete projects with limited supervision
• Experience with company-level accounting systems and demonstrates the ability to learn new software systems
• Experience with Microsoft Excel, Microsoft Word, and Adobe Acrobat
• Exceptional integrity and character, with the ability to operate independently
• Detail-oriented and works with a high degree of accuracy
• Communicates and works with management and senior-level employees

Timeline

Applications accepted until the position is filled.