Office Administrator

About the role

The Office Administrator at Allied Interior Solutions is the first point of contact, for clients and visitors as they walk in the door. They will be responsible for coordinating daily office operations, shipping logistics, sales and accounting support. The candidate is proactive, dependable, customer-service oriented, and comfortable managing a variety of operational and administrative responsibilities while maintaining confidentiality and efficiency.

Responsibilities

• Manage office supplies, breakroom inventory, and general office organization
• Provide administrative and accounting support, including expense reports, documentation, and recordkeeping
• Prepare reports, maintain logs, and support internal meetings
• Coordinate UPS/FedEx shipments, sample fulfillment, and shipping documentation
• Answer incoming calls and route inquiries to the appropriate departments
• Coordinate catering, meetings, and company events
• Maintain sample inventory and assist with inventory tracking and restocking
• Support project coordination, document organization, and material shipments
• Communicate with vendors and assist with operational support tasks as needed

Qualifications

• Strong organizational, multitasking, and communication skills
• Professional and customer-service-oriented demeanor
• Strong attention to detail and ability to meet deadlines
• Proficiency in Microsoft Office, Outlook, Excel, and Google Sheets
• Ability to maintain confidentiality and professionalism
• Administrative, logistics, inventory, or accounting support experience preferred
• Experience with shipping coordination and inventory management
• Familiarity with expense reporting and accounting support
• Experience in construction, manufacturing, cabinetry, or related industries is a plus

Skills

Work Environment: This position supports a fast-paced office environment requiring strong communication, organization, and collaboration across multiple departments.

Physical Demands: Sitting Walking out to the production floor where it may be hot depending on the season of the year. Occasional lifting up to 20 lbs.

Travel Required: No travel required

Benefits

Allied Interior Solutions offers competitive salaries and comprehensive benefits. Ongoing learning opportunities within a diverse, inclusive, and rewarding work environment.