Office Administrator - #3067

About the role

The Office Administrator position is available in the Taylor office of Wade Trim, a century-old engineering firm committed to infrastructure investment solutions. Key responsibilities include managing administrative tasks, maintaining office policies, and supporting project managers.

Responsibilities

• Manage requests through the Administrative Support Desk ticketing system.
• Ensure timely proofreading, formatting, and finalization of documents.
• Prepare and distribute outgoing documents via USPS and UPS.
• Track shipments and maintain mailing records.
• Oversee building functions including landscaping, maintenance, and supply orders.
• Manage budget for office location.
• Conduct monthly safety inspections and maintain SDS.
• Act as acting safety lead and receptionist.
• Coordinate visitor and client interactions, schedule meetings, and prepare conference rooms.
• Order catering and assist with office/event functions.
• Support Corporate groups as needed.
• Research special projects as assigned.
• Travel to other office locations as needed.
• Maintain a safe working environment.

Requirements

• High school diploma.
• Seven to ten years of related office experience.
• Self-motivated, works well with others, and possesses excellent writing, organizational, and communication skills.

Qualifications

• Strong leadership and communication skills.
• Excellent organizational skills.
• Professional demeanor when dealing with all individuals at all levels.
• Easily understood by other employees, clients, and vendors.
• Working knowledge of Microsoft Office software.

Skills

• Working knowledge of Microsoft Office software (Word, Excel, Outlook, etc.).

Benefits

• Medical, dental, vision, life insurance, short and long-term disability coverage.
• Education reimbursement, 401(k), performance bonuses, and an employee stock program.
• Employee Resource Groups and Programs including the Young Professionals Group, Women at Wade Trim, Diversity, Equity and Inclusion, Professional Development, Leadership Development, Mentor Program, Sustainability Program, and Wellness Program.

Pay

Salary is commensurate with experience.

Schedule

Flexible, hybrid work schedule with at least three days in the office per week and virtual work as needed.