Office Administrative Coordinator

About the role

The Office Administrative Coordinator is a central administrative resource for the Red Cedar Construction Services Charlotte office, company leadership, and construction teams. This broad, onsite role is ideal for someone who enjoys wearing many hats, takes ownership of details, and can shift comfortably between office support, leadership requests, project documentation, and employee needs. The position supports company leadership while also assisting project teams after projects move into active construction.

Responsibilities

• Serve as primary point of contact for visitors, candidates, vendors, subcontractors, delivery personnel, and guests; answer door/bell, greet visitors, notify appropriate employee, direct guests.
• Maintain welcoming, organized, professional, well-stocked office environment; monitor and order office, kitchen, breakroom, conference room, restroom, mailing, shipping, and general supplies; keep conference rooms, common areas, and shared spaces organized and stocked.
• Provide administrative support to company leadership: schedule meetings, appointments, conference calls, leadership meetings, travel, reservations; prepare, organize, scan, copy, distribute, and maintain correspondence, presentations, spreadsheets, reports, meeting materials, and other business documents; maintain organized electronic and physical files, track follow-up items, assist with reminders, special projects, and miscellaneous administrative needs; handle confidential information appropriately.
• Coordinate internal and external meetings, schedule conference rooms, prepare meeting spaces, materials, presentation equipment, seating, supplies; order and coordinate lunches, catering, beverages, snacks, refreshments for meetings, interviews, leadership meetings, and company events; assist with candidate visits, employee lunches, celebrations, company gatherings, vendor coordination, cleanup, and resetting spaces.
• Collect, sort, open (as appropriate), scan,