Office Administrative Coordinator

Top-tier international law firm with a broad corporate and litigation practice is seeking an Office Administrative Coordinator. They will provide general office support to the office and its Attorneys and Professional Staff. The Office Administrative Coordinator will support the front-of-house functions and provides reception and conference center coverage. Key ResponsibilitiesProvides administrative support for day-to-day activities in the officeCreates an exceptional first impression for our clients and visitors and represents the firm in a positive and professional manner. Greets guests, assigns offices, assists guests with secretarial support, assists with travel/hotel needs and creates name cards for guestsSchedules meetings, books conference rooms and maintains the visitor log; manages conference room setups to ensure reservation requests are met prior to scheduled meeting; manages video conferencing setups, assists guests with connecting to WIFI and with login troubleshootingAnswers incoming calls (locally and nationally) and directs them appropriatelyLiaison to building management; submit service requestsMaintains leave calendar and manages out-of-office backup support, including Legal Support SpecialistsReceives and directs deliveries and keeps accurate logsParticipates in the planning and execution of in-house events and activitiesArranges for catering and acts as liaison between food service staff and firm to ensure perfect order and timing. Directs caterers upon arrival. Manages supplies and beverage inventorySubmits invoices for payment and direct vendor contactCoordinates, oversees, and/or performs a wide variety of administrative duties on behalf of Shareholders, Directors, and/or Managers, as requestedAssists with other department activities as needed and performs additional duties and responsibilities as assigned QualificationsHigh School Diploma; College Degree in Hospitality Management is a plusFive years of experience in a professional administrative position, preferably in a large or mid-size organizationComputer proficiency in Windows-based software and Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook