Office Administrative Assistant - Buffalo

About the role

The Office Administrative Assistant will provide administrative support in a professional office environment, preferably within a legal setting. The anticipated weekly schedule is 38.75 hours per week.

Responsibilities

• Provide administrative support and backup coverage to attorneys and administrative team members
• Aid in document preparation, document assembly, scanning, profiling, filing, and special projects
• Coordinate client appointments, obtain signatures, and follow up regarding required documentation
• Support new matter intake and conflict check processes
• Assist with administrative requests across a variety of legal practice areas
• Greet clients and maintain a client-ready reception area and conference rooms
• Manage conference room calendars and coordinate meeting room set-up, catering, and technology needs
• Process incoming and outgoing mail, including FedEx, UPS, and certified mail
• Maintain the organization of common office areas, including copy centers, kitchens, and conference rooms
• Perform other administrative tasks and projects as requested by attorneys and management

Requirements

• 1+ years’ experience providing administrative support in a professional office environment, preferably within a legal setting
• A sense of accountability for working independently and proactively
• Exceptional oral and written communication skills, including excellent spelling, grammar, punctuation, form, and style
• Excellent multitasking, organizational, and time management abilities
• Proficiency with Microsoft Office, scanning, profiling, and managing documents
• Superior client service and listening skills
• The ability to work effectively with diverse personalities and exercise sound judgment
• A team-oriented mindset with a willingness to assist where needed

Qualifications

• Proficiency with Microsoft Office
• Scanning, profiling, and managing documents
• Excellent oral and written communication skills
• Exceptional multitasking, organizational, and time management abilities
• Ability to work effectively with diverse personalities
• Team-oriented mindset

Skills

• Administrative support
• Document preparation
• Event coordination
• Client service
• Time management
• Microsoft Office proficiency

Benefits

• Forward-thinking and innovative partnership with the benefit of more than 250 years of combined history
• Strong Northeast presence, but a global reach
• Practice areas and industries served span various legal fields

Pay

The anticipated weekly schedule for the Office Administrative Assistant in Buffalo is 38.75 hours per week. Salary information below will vary depending upon relevant experience for the position, geographic locations and weekly hours schedule.

Schedule

The anticipated weekly schedule for the Office Administrative Assistant in Buffalo is 38.75 hours per week.