Office Administrative Assistant

Incoming and Outgoing

• Log and distribute incoming and outgoing mail.
• Collect mail for courier or via mail.
• Deliver incoming packages and prepare outgoing packages (FedEx, UPS, and courier).
• Prepare couriers, FedEx, and UPS packages for delivery.
• Take certified letters to the post office for verification, as needed.

Front Desk Support

• Serve as a primary back-up for the Front Desk Coordinator with a great first impression.
• Absorb and assist with Front Desk Coordinator duties.
• Assist clients with visitor parking validations as needed.

Office Supplies and Maintenance

• Order office supplies.
• Stock and maintain supplies.
• Maintain kitchen maintenance including inventory, stocking, and sanitization.
• Handle restocking, straightening, and wiping down of conference rooms after use.

Mineral Management Team Support

• Assist with sorting and scanning mail for the mineral management team.
• Rename and organize digital files in SharePoint for efficient access.
• Absorb and assist with Front Desk Coordinator duties.
• Absorb and assist with mineral management team support tasks.

Qualifications

• 2 years of office/administration experience.
• Professional appearance and demeanor with a dedicated and positive attitude.
• Great communication and interpersonal skills - Telephone Etiquette is a must!
• Must be able to interact well with clients, interoffice staff, and all levels of management.
• Prompt, dependable, and reliable.
• Proficiency with MS Office – Word and Excel; PowerPoint a plus.
• Organized with strong attention to detail.
• Ability to prioritize and multi-task.
• Dedicated with a positive attitude.