Office Admin Receptionist Full-Time

About the role

Northern Gulf Services is seeking a reliable, detail-oriented Office Admin Receptionist to join our team on a full-time basis. This is a great opportunity for someone organized, personable, and comfortable juggling a variety of administrative tasks in a fast-paced office environment.

Responsibilities

• Answer and direct incoming phone calls in a professional, courteous manner
• Greet visitors and manage front-office activity
• Maintain and organize office files, records, and documentation
• Assist with data entry and maintaining accurate spreadsheets/logs
• Draft, proofread, and send correspondence via email and mail
• Schedule appointments, meetings, and coordinate calendars
• Order and manage office supplies
• Support various departments with clerical tasks as needed
• Perform other administrative duties as assigned
• Order, manage, and organize all IT related products
• Organize and maintain specific spreadsheets assigned to this position concerning customer services
• Organize and plan all hotel arrangements, meeting agendas, and meals for said activities
• Prepare all outgoing mail and shipments
• Check mail daily
• Make sure kitchen is supplied and organized each morning
• Order all custom printed materials for the office
• Work with all staff on IT issues and direct their concerns to the proper personnel
• Other duties as assigned by your direct supervisor
• Enterprise and car rental contact

Qualifications

• Prior experience in an administrative, secretarial, or office support role a must
• Strong verbal and written communication skills
• Proficient in Microsoft Office (Word, Excel, Outlook) or similar software
• Excellent organizational skills and attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Professional demeanor and strong customer service skills
• High school diploma or equivalent required

Benefits

• Competitive salary
• Dental insurance
• Health insurance
• Supportive, team-oriented work environment
• Opportunity to grow within the company

Pay

Competitive hourly pay ($18–$20/hour)

Schedule

Hours are 8am – 5pm Monday through Friday. Not a work from home position.